ADMINISTRATION EXECUTIVE/ASSISTANT

THE TALENT PEOPLE PTE. LTD.; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

A local recruitment agency in Singapore seeks an Administrative Support specialist. The role involves attendance checking, managing travel arrangements, and handling administrative tasks. Candidates should have a minimum of 2 years experience and proficiency in Microsoft Office. A Diploma or Bachelor’s degree in a relevant field is necessary. Ideal for self-motivated individuals with strong communication skills who can work in a fast-paced environment.

Qualifications

• At least 2 years of working experience in the related field is required.
• Preferably Junior Executive specialized in Clerical/Admin Support or equivalent.

Responsibilities

• Attendance checking and leave monitoring.
• Responsible for travel visa application and booking of flight tickets.
• Manage incoming and outgoing mail/courier services and answer calls.

Skills

Proficient in Microsoft Office applications

Good communication skills

Attention to details

Ability to multi-task

Self-motivated

Education

Diploma/Bachelor Degree in equivalent disciplines

Job description

The Talent People x JSIT-PE
The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth.
By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Job Description

• Attendance checking and Leave Monitoring.
• Responsible for travel visa application and booking / changing of flight ticket for all departments.
• Responsible for incoming, outgoing mail/courier service, answering calls and forward to respective staff, collect and distribute incoming mails/faxes to respective departments.
• Ordering Lunch and collating lunch money and make payment to caterer on monthly basic.
• Responsible for all purchases relating to office support such as replenishment of pantry food, Cleaning & Sundry supplies, Office stationery and any other office necessity.
• Liaise with and be the point of contact for external vendors and service providers (building owner, phone vendor, air-con maintenance, office cleaner etc.) for any office and facilities related issues such as fire drill exercise.
• Assist in audit process for ISO 9001:2015, ISO 14001:2015 and ISO 45001:208.
• Collate, analyze, and submit monthly statistical reports and general administrative invoices of HRA Department and process for necessary procedure by Finance for payment processing.
• Assist in planning and organizing of company events/annual dinner/team bonding activities.
• Any other duties that may be assigned from time to time by managers/superiors.

Requirements

• At least 2 years of working experience in the related field is required.
• Preferably Junior Executive specialized in Clerical/Admin Support or equivalent.
• Proficient in Microsoft Office applications.
• Accountable, self-motivated, attentive to details, positive working attitude and eager to learn new things.
• Good communication skills and able to work multi-task and independently in a fast-paced environment.
• Applicant must possess at least a Diploma/Bachelor Degree in equivalent disciplines.

The Talent People 24C2589

By applying for this role, you consent to The Talent People Pte Ltd’s PDPA.