Administration Executive

ASEANET MANPOWER CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Singapore is seeking an Operations Assistant to support daily operational tasks. Candidates should have a diploma, be proficient in Microsoft Office, and possess strong communication and organizational skills. Relevant ERP experience in the construction industry is an advantage. The role involves coordinating with multiple departments and assisting in project executions, invoicing, and financial reconciliation.

Qualifications

• Diploma or equivalent qualifications required.
• Relevant experience with ERP system and in construction industry is an advantage.
• Team player with strong work ethics and initiative.

Responsibilities

• Assist the Head of Operations in daily tasks.
• Coordinate with departments for project executions.
• Prepare and submit tax invoices and claims.
• Liaise with vendors and verify invoices.
• Perform inventory and financial reconciliation.
• Use ERP system for daily tasks and improvements.

Skills

Proficient in Microsoft Office tools

Strong communication skills

Organization skills

Ability to multitask under tight deadlines

Team player

Education

Diploma or equivalent qualifications

Tools

Enterprise Resource Planning (ERP) system

Job description

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Job Requirements

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multitask under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage

Chua Mui Khim

(EA Registration Number : R22104766)

ASEANet Manpower Consulting Pte Ltd

(Co Reg : 202141565E / EA License: 21C0866)

We regret to inform that only shortlisted candidates will be notified