Administration Assistant

Inspiration Design International School Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An education institution in Singapore is seeking an Administration Assistant Intern to provide administrative support and ensure smooth operations. The ideal candidate has a Diploma or Bachelor’s Degree and 1-2 years of administrative experience. Proficiency in Microsoft Office and strong communication skills are essential for this role. The position is immediate and offers an allowance of $800 - $1,200 monthly.

Qualifications

• At least 1–2 years of administrative experience in an educational or service-oriented environment.
• Excellent verbal and written communication skills.
• Customer service experience with a professional and approachable attitude.

Responsibilities

• Manage office supplies, equipment, and inventory.
• Assist in scheduling meetings and appointments.
• Handle correspondence and communication.
• Maintain and update filing systems accurately.
• Provide reception duties and respond to enquiries.
• Support various departments with administrative tasks.
• Assist with projects and ad-hoc assignments.
• Ensure smooth internal and external communication.

Skills

Organisational skills

Multitasking

Customer service

Communication skills

Proficiency in Microsoft Office Suite

Education

Diploma or Bachelor’s Degree in relevant field

Job description

Inspiration Design International School

inspiration.edu.sg

Administration Assistant Intern

12 Sep 2025

Entry Level / Junior Executive

Immediate Start, For At Least 6 Months

Admin / Secretarial

Public Service / Education / Publishing

60 Albert Street, Singapore

60 Albert St, Singapore 189969

Allowances: $800 - $1,200 monthly

Company Profile

Inspiration Design International School is a leading institution in interior design education in Singapore. We are committed to nurturing creativity, fostering innovation, and equipping students with the skills needed to excel in the design industry.

Role Overview

We are seeking a highly organised and detail-oriented Administration Assistant Intern to provide efficient administrative and operational support across the school. This role is integral to the smooth day-to-day functioning of the institution and ensures that staff, faculty, and students receive timely and professional support in all administrative matters.

Key Responsibilities

1. Manage office supplies, equipment, and inventory, including monitoring stock and restocking as needed
2. Assist in scheduling meetings, appointments, and school events, ensuring proper coordination and logistics
3. Handle correspondence and communication, including drafting emails, memos, and other documents
4. Maintain and update filing systems, records, reports, and databases accurately
5. Provide reception duties such as answering phone calls, responding to enquiries, and welcoming visitors
6. Support various departments with administrative and clerical tasks
7. Assist with projects and ad-hoc assignments as required by management
8. Ensure smooth internal and external communication across the school

Requirements

1. Diploma or Bachelor’s Degree in Arts, Business Administration, Communications, or equivalent
2. At least 1–2 years of administrative experience, preferably in an educational or service-oriented environment
3. Strong organisational and multitasking skills with the ability to prioritise effectively
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
5. Excellent verbal and written communication skills
6. Customer service experience with a professional, approachable, and service-oriented attitude
7. Meticulous, reliable, and proactive in problem-solving
8. Adaptable to shift hours

Position closed. No longer available.