Admin Support Team

Scott Vickers Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology services company in Singapore is seeking an experienced administrator to manage subscription renewals, liaise with customers, and support office operations. Responsibilities include creating purchase orders, sourcing parts, and coordinating with technicians. Candidates should have at least 2 years of relevant experience, proficiency in MS Office and QuickBooks, and strong communication skills. Knowledge of Mandarin is preferred.

Qualifications

• At least 2 years working experience in an admin environment.
• Knowledge of office management systems and procedures.
• Good written and verbal communication skills.
• Detail oriented and ability to multitask.

Responsibilities

• Manage subscription renewal of systems and liaise with customers.
• Create and process purchase orders and invoices.
• Sourcing parts with vendors and managing inventory.
• Co-ordinate with technicians for troubleshooting.
• Attend to customer's queries via various channels.

Skills

Office management

Proficiency in MS Office

Proficiency in QuickBooks

Time management

Multitasking

Communication skills

Conversational Mandarin

Job description

Key Responsibilities

• Lead for managing subscription renewal of Scott Vickers ECM TSS/CCTV Systems. Liaise with customers, monitor and follow up.
• Create and process purchase orders and invoices relating to subscription.
• Sourcing for parts with external vendors and managing inventory as and when required for projects.
• Co‑ordinate with technicians & customers for trouble shooting. Prepare daily schedule of duties for technicians.
• Attend to customer's queries via various channels.
• Create quotations for repair works, relocation, recalibration, upgrading works to be done. Generate Sales Orders for deliveries / ECM rental.
• Any other Admin duties required.

Requirements

• Have at least 2 years working experience in an admin environment.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office and QuickBooks software preferred.
• Time management and think on your feet skills.
• Detail oriented and ability to multitask.
• Good written and verbal communication skills.
• Able to converse in Mandarin to liaise with Mandarin speaking associates.

Others Information

• Salary commensurates with experience & skills.