Admin & Procurement Executive

RAFFLES EMPLOYMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency based in Singapore is seeking a candidate to handle order processing, supplier management, and inventory monitoring. The ideal applicant should have strong attention to detail and proficiency in office software, alongside good communication and negotiation skills. Candidates who can start work immediately and possess work experience are preferred.

Qualifications

• Strong detail orientation with excellent organizational skills.
• Proficient in office software, especially Microsoft Office.
• Excellent communication and negotiation skills.

Responsibilities

• Create and process purchase orders accurately.
• Research and manage supplier relationships.
• Monitor inventory levels and ensure timely replenishments.
• Liaise with departments and suppliers for coordination.
• Maintain accurate record-keeping for purchases and invoices.
• Verify shipments and reconcile invoices.
• Address inquiries and discrepancies with orders.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Office

Good communication skills

Negotiation skills

Knowledge of procurement processes

Inventory management skills

Mathematical skills

Analytical skills

Job description

Key responsibilities

• Order processing: Create and process purchase orders, ensuring accuracy in quantities, prices, and delivery dates.
• Supplier management: Research and evaluate potential suppliers, negotiate prices, and maintain good working relationships with vendors.
• Inventory monitoring: Track inventory levels, monitor stock, and ensure supplies are replenished when necessary.
• Coordination and communication: Liaise with internal departments and external suppliers to coordinate deliveries, resolve issues, and provide information on order status.
• Record keeping: Maintain accurate records of purchases, invoices, contracts, and supplier information.
• Verification and reconciliation: Verify incoming shipments against purchase orders, reconcile invoices with purchase orders, and approve bills for payment.
• Problem-solving: Handle inquiries, address any shortages or delays, and investigate discrepancies with orders and deliveries.

Essential skills

• Strong attention to detail and organizational skills
• Proficiency with office software, such as the Microsoft Office suite
• Good communication and negotiation skills
• Knowledge of procurement processes and inventory management
• Strong mathematical and analytical skills

can start work immediate, with work experience