Admin & Operations Executive

ROLLMAC EQUIPMENTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A well-established company in Singapore is seeking an Operations Support professional to optimize workflows and coordinate logistics. The ideal candidate will have 1–3 years of experience in administration, strong organizational skills, and proficiency in MS Office. This role includes managing office tasks, supporting HR activities, and ensuring effective communication with various stakeholders.

Qualifications

• 1-3 years of experience in administration functions (operations, logistics, manufacturing).
• Knowledge of shipping and logistics documentation is an advantage.
• Ability to work independently with minimal supervision.

Responsibilities

• Assist in optimizing operational workflows and resource planning.
• Coordinate and monitor daily order processing and delivery schedules.
• Support HR engagement and employee activities.
• Manage office administration tasks and maintain organized documentation.
• Assist with recruitment coordination and payroll preparation.

Skills

Detail-oriented

Organizational skills

Communication and interpersonal skills

Proficiency in MS Office (Excel, Word, Outlook)

Experience with HR administrative tasks

Education

Diploma or bachelor’s degree in business administration or related field

Equivalent of O-level

Tools

ERP system

Job description

Operations Support

• Assist in optimizing operational workflows and resource planning
• Office and vehicle maintenance
• Communicate with vendors, suppliers, and transporters to ensure smooth coordination
• Support warehouse and inventory coordination, including stock-take, order accuracy, and dispatch planning
• Back up support for goods received note processing (GRN), Purchase order processing & incoming Shipment arrangement.
• GRN checking & posting
• Assist with updating stock bin transfer in the system

Logistics & Shipping (Backup)

• Coordinate and monitor daily order processing, dispatch, and delivery schedules
• Liaise with shipping carriers and freight forwarders for timely delivery of bearings and related products
• Track shipments and maintain records of product movement
• Prepare and maintain shipping and logistics documentation (invoices, delivery notes, packing lists, etc.)

Administration

• Manage office administration, including vendor coordination, office supplies, and facility maintenance
• Maintain company records, files, and documentation in an organized and secure manner
• Prepare reports, presentations, and correspondence as required
• Support management in scheduling meetings, appointments, and travel arrangements
• Liaise with HQ IT / service provider regarding email or network connection issue
• Performing other ad-hoc duties as assigned.

HR Administrative Support

• Communicate HR announcements and company updates clearly to staff
• Support HR engagement and employee activities
• Assist with recruitment coordination (posting jobs, scheduling interviews, onboarding new hires)
• Maintain and update employee attendance records, overtime, update HR files
• Support payroll preparation with accurate attendance, leave, and overtime data
• Help organize staff training, company events, and employee engagement activities

Academics

• Equivalent of O-level
• Diploma or bachelor’s degree in business administration, or in other discipline, will be considered

Work Experience

• 1–3 years of experience in administration functions (preferably in operations, logistics, manufacturing environments or industrial sectors)
• Coordination with vendors and partners
• Proficiency in MS Office (Excel, Word, Outlook) and ERP system
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Detail-oriented and able to work independently with minimal supervision
• Knowledge of shipping and logistics documentation is an advantage

If Required

• Proficiency in MS Office Suite (Excel, Word, Outlook) and basic ERP or inventory management systems

Skills

• Experience with HR administrative tasks is an advantage.
• Proficiency in MS Office (Excel, Word, Outlook) and ERP systems

Attributes

• Detail-oriented, organized, and adaptable in a fast-paced work environment
• Ability to work under pressure and meet deadlines
• Flexibility to work overtime, as required

Communication & Teamwork

• Essential for interacting with suppliers, staff and potentially customers
• Excellent verbal and written communication skills for coordinating with internal teams, vendors, and customers