Admin & Operations Executive

Rollmac Equipments; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and operations company in Singapore is seeking an Admin & Operations Executive. You will be responsible for optimizing workflows, managing office administration, and providing HR support. The ideal candidate should have 1–3 years of experience, be detail-oriented, and proficient in MS Office and ERP systems. Knowledge of logistics documentation and proficiency in Mandarin is advantageous.

Qualifications

• 1–3 years of experience in administration functions, preferably in operations or logistics.
• Proficiency in MS Office and ERP systems.
• Ability to converse in Mandarin is a plus.

Responsibilities

• Optimize operational workflows and resource planning.
• Manage office administration and vendor coordination.
• Coordinate shipping and logistics documentation.

Skills

MS Office (Excel, Word, Outlook)

Communication skills

Organizational skills

Detail-oriented

Multitasking

Education

O-level equivalent

Diploma or bachelor's degree in business administration

Tools

ERP system

Job description

Responsibilities

• Assist in optimizing operational workflows and resource planning
• Office and vehicle maintenance
• Communicate with vendors, suppliers, and transporters to ensure smooth coordination
• Support warehouse and inventory coordination, including stock‑take, order accuracy, and dispatch planning
• Back up support for goods received note processing (GRN), purchase order processing, and incoming shipment arrangement
• Assist with updating stock bin transfer in the system

Logistics & Shipping (Backup)

• Coordinate and monitor daily order processing, dispatch, and delivery schedules
• Liaise with shipping carriers and freight forwarders for timely delivery of bearings and related products
• Track shipments and maintain records of product movement
• Prepare and maintain shipping and logistics documentation (invoices, delivery notes, packing lists, etc.)

Administration

• Manage office administration, including vendor coordination, office supplies, and facility maintenance
• Maintain company records, files, and documentation in an organized and secure manner
• Prepare reports, presentations, and correspondence as required
• Support management in scheduling meetings, appointments, and travel arrangements
• Liaise with HQ IT/service provider regarding email or network connection issues
• Perform other ad‑hoc duties as assigned

HR Administrative Support

• Communicate HR announcements and company updates clearly to staff
• Support HR engagement and employee activities
• Assist with recruitment coordination (posting jobs, scheduling interviews, onboarding new hires)
• Maintain and update employee attendance records, overtime, and HR files
• Support payroll preparation with accurate attendance, leave, and overtime data
• Help organize staff training, company events, and employee engagement activities

Admin & Operations Executive - Qualifications

• Equivalent of O‑level
• Diploma or bachelor’s degree in business administration or another discipline will be considered

Work Experience

• 1–3 years of experience in administration functions (preferably in operations, logistics, manufacturing environments or industrial sectors)
• Coordination with vendors and partners
• Proficiency in MS Office (Excel, Word, Outlook) and ERP system
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Detail‑oriented and able to work independently with minimal supervision
• Knowledge of shipping and logistics documentation is an advantage

If Required

• Proficiency in MS Office Suite (Excel, Word, Outlook) and basic ERP or inventory management systems

Required Skills

• Experience with HR administrative tasks is an advantage
• Proficiency in MS Office (Excel, Word, Outlook) and ERP systems
• Ability to converse in Mandarin to effectively communicate with Mandarin‑speaking clients

Attributes

• Detail‑oriented, organized, and adaptable in a fast‑paced work environment
• Ability to work under pressure and meet deadlines
• Flexibility to work overtime, as required

Communication & Teamwork

• Essential for interacting with suppliers, staff, and potentially customers
• Excellent verbal and written communication skills for coordinating with internal teams, vendors, and customers

Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.