Admin & Operations Executive

Far East Organization; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading service provider in Singapore is seeking a candidate for Plant Operations Support to assist in coordinating daily laundry operations and provide administrative support. Responsibilities include monitoring inventory, handling communications, and preparing reports. Candidates should have a diploma, at least 1 year of relevant experience, and proficiency in MS Office, with SAP preferred. This role requires strong communication and organizational skills in a fast-paced environment.

Qualifications

• Minimum 1 year of relevant experience.
• Ability to work independently in a fast-paced environment.
• Resourceful and adaptable under pressure.

Responsibilities

• Assist in coordinating daily laundry operations.
• Monitor and maintain inventory levels and accurate records.
• Handle communication related to laundry operations.
• Prepare reports highlighting performance indicators.
• Administer procurement process and vendor coordination.
• Check attendance entries in the Time-Management System.
• Support scheduling of roster.

Skills

Proficient in MS Office

Excellent communication skills

Organizational skills

Interpersonal skills

Adaptability

Education

Diploma in any field

Tools

SAP

Job description

Plant Operations Support:

• Assist in coordinating the daily laundry operations.
• Monitor and maintain inventory levels of laundry supplies, keep accurate records of daily laundry production, consumption of supplies, and other relevant data.
• Collaborate with the Operation Manager to identify areas of improvement in the laundry process and contribute to enhancing overall efficiency and manpower efficiency.

Administrative Support

• Handle incoming and outgoing communication related to laundry operations, including emails, phone calls, and paperwork.
• Prepare reports and presentations as required by management, highlighting key performance indicators and areas for improvement.
• Administer the procurement process, this includes sourcing, requesting quotes in accordance with the procurement policy, obtaining approval, issuing purchase orders, coordinating with vendors for the delivery of goods and services, and managing post-delivery actions.
• Managing inventory, including machinery spares and consumables. This involves conducting regular stock checks, administering records to track incoming and outgoing stock, and ensuring proper inventory management.
• Perform follow-up actions on credit and debit notes process.
• Check and reconcile attendance entries in the Time-Management System, seeking necessary approvals, and providing information to other supporting partners, such as FP&A.
• Support the scheduling of roster.
• Any other administrative and operational duties assigned by HO.

Requirements:

• Diploma inany field.
• At least 1 year of relevant experience.
• Proficient in MS Office, SAP experience preferred.
• Highly resourceful, independent and able to work in a fast-pacedenvironment.
• Excellent communication, organizational and interpersonal skills.
• Adaptable, resilient and able to work under pressure.