Admin & Operations Assistant

ZINC DESIGN PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local design firm in Singapore is seeking an Administrative Support Officer to assist with daily office operations. Responsibilities include managing documents, scheduling projects, and performing basic bookkeeping. The ideal candidate should possess strong organizational and communication skills, be able to multitask, and be proficient in Microsoft Office. Fresh graduates are welcome to apply.

Qualifications

• O-Level / A-Level / Diploma or equivalent required.
• Strong organizational and communication skills necessary.
• Experience with Microsoft Office and Google Workspace essential.

Responsibilities

• Provide administrative support to office and operations.
• Schedule and manage projects to meet deadlines.
• Organize business documents, contracts, and records.

Skills

Organizational skills

Communication skills

Multitasking

Bilingual

Education

O-Level / A-Level / Diploma

Tools

Microsoft Office

Google Workspace

Job description

Responsibilities

• Provide administrative support to day‑to‑day Office and Operations works
• Schedule and manage projects to meet all requirements and deadlines
• Manage and organize business documents, contracts, and records
• Prepare simple reports, presentations, and forms
• Support basic bookkeeping (invoices, expense tracking) and documentation
• Follow up on pending tasks and deadlines
• Manage costings and budgets
• Assist with social media posting and online listings
• Maintain updated library of materials and catalogues
• Coordinate with clients, workers and suppliers
• Handle emails, calls, and WhatsApp communications professionally

Job Requirements

• O‑Level / A‑Level / Diploma or equivalent
• Strong organizational and communication skills
• Competent with Microsoft Office / Google Workspace
• Attentive and able to multitask
• Manage and follow through projects and work independently
• Positive, reliable, and eager to learn
• Bilingual
• Prior admin experience is a plus
• Fresh graduates welcome