Admin Officer (Grants) | 11 months

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading human resource company in Singapore is seeking an experienced administrative support specialist to assist with a range of administrative tasks and project grant coordination. The ideal candidate has a Diploma or Degree, along with 3-5 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office. The role involves maintaining documentation, coordinating workflows, and supporting grant processes. Only shortlisted candidates will be notified.

Qualifications

• 3-5 years of relevant working experience preferred.
• Prior experience in office or research administration is an added advantage.

Responsibilities

• Maintain central repositories and filing systems for research documentation.
• Coordinate internal review and approval workflows.
• Prepare regular and ad-hoc reports for internal stakeholders.
• Support automation and testing of administrative processes.
• Assist in registering and tracking grant calls.
• Help draft internal communications and timelines.

Skills

Strong organizational and time-management skills

Excellent verbal and written communication

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Ability to work independently and collaborate

Education

Diploma or Degree in a relevant field

Tools

Microsoft Office

Visio

MS Forms

Power BI

Power Automate

Job description

🧭 What You’ll Do:

In this role, you’ll be responsible for a broad range of administrative tasks, with a focus on supporting research-related activities. Your key responsibilities include:

🔹 Office & Administrative Support

• Maintain central repositories and filing systems for research documentation.
• Coordinate internal review and approval workflows.
• Prepare regular and ad-hoc reports for internal stakeholders.
• Support automation and testing of administrative processes.

🔹 Project Grant Coordination (as part of broader admin duties)

• Assist in registering and tracking grant calls.
• Help draft internal communications and timelines.
• Verify proposals for compliance and manage submissions via platforms like IGMS, RGP, and iGrants.
• Support grant award documentation and terms review.

🧠 What You Bring:

• Minimum Diploma or Degree in Qualifications with 3-5 years of relevant working experiences.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Visio, MS Forms, Power BI, or Power Automate is a plus.
• Ability to work independently and collaborate across teams (researchers, HODs, operations).
• Prior experience in office or research administration is an added advantage.

We regret to inform that only shortlisted candidates will be notified.

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