Admin Officer / Executive

YY CIRCLE (SG) PRIVATE LIMITED; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A local company in Singapore is seeking an Operations Admin Executive to support daily office operations. This role involves managing administrative support, handling correspondence, and assisting with onboarding. The ideal candidate should have a diploma in Business Administration and at least 2 years of relevant experience. Proficiency in Microsoft Office is required. A customer-oriented, detail-focused individual with strong organizational skills is preferred.

Qualifications

• At least 2 years of experience in an administrative or operations support role.
• Ability to work independently with minimal supervision.
• Customer-service oriented and a positive team player.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Manage daily office activities including correspondence and phone calls.
• Support onboarding processes for new hires and handle front desk inquiries.

Skills

Organizational skills

Multitasking

Time-management

Communication skills

Problem-solving

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Summary

The Operations Admin Executive will support the daily operations of our office. This role involves organizing office activities, assisting with internal communication, and ensuring the smooth functioning of office systems and processes.

Roles Responsibilities

• Provide comprehensive administrative support to the operations team and other departments.
• Manage daily office activities, including handling incoming/outgoing correspondence, emails, and phone calls.
• Assist the operations team with preparing and posting job advertisements on our platform.
• Manage manual attendance records: compile, verify, and update attendance reports regularly.
• Track and manage inventory of gift redemption items, ensuring accurate records.
• Provide reception duties when necessary, including greeting visitors and handling front desk inquiries.
• Support onboarding processes for new hires and assist with internal communications.
• Ensure all administrative processes are executed with high accuracy and within set deadlines.
• Handle sensitive information with a high level of confidentiality and professionalism.
• Perform ad‑hoc administrative duties as required to support organizational goals.

Requirements

• Diploma in Business Administration, Office Management, or a related field.
  At least 2 years of experience in an administrative or operations support role.
• Strong organizational, multitasking, and time‑management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and manage multiple priorities.
• High attention to detail and strong problem‑solving skills.
• Positive attitude, team player, and customer‑service oriented.
• 5 days work week, able to commit weekends.