Admin Officer

AZ HR PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional accounting firm in Singapore is seeking an experienced Administrative & Office Support person to handle communications, maintain documentation, and support various administrative tasks. The ideal candidate has a diploma, at least 2 years of experience, and is bilingual in English and Mandarin. This position promotes work-life balance and offers a supportive work environment.

Qualifications

• Minimum of 2 years of relevant administrative or office experience.
• Ability to work independently and manage multiple tasks efficiently.

Responsibilities

• Handle incoming calls, emails, and correspondence.
• Maintain filing systems for client documents.
• Assist with scheduling meetings and preparing materials.
• Track filing deadlines and remind relevant teams.
• Prepare simple client communication letters and invoices.

Skills

Proficiency in Microsoft Office applications

Bilingual in English and Mandarin

Strong sense of responsibility

Attention to detail

Excellent interpersonal skills

Education

Diploma or equivalent

Job description

About Us

We are a professional accounting firm dedicated to providing high-quality services to our clients. We foster a collaborative and supportive work environment and strongly promote work–life balance.

• Working Days: Monday to Friday
• Working Hours: 9:00 AM – 6:00 PM

Administrative & Office Support

• Handle incoming calls, emails, and correspondence.
• Maintain filing systems (electronic and physical) for client documents, accounting records, and confidential files.
• Assist with scheduling meetings, preparing meeting materials, and coordinating calendars.
• Follow up with clients on missing documents, deadlines, and required information.
• Prepare simple client communication letters, invoices, or reminders.
• Assist with organizing client ’s documents.
• Support corporate secretarial team by preparing standard documents (e.g., resolutions, forms) under guidance.
• Track filing deadlines (ACRA, IRAS, GST, payroll, etc.) and remind relevant teams/clients.
• Ensure compliance with internal policies and confidentiality standards.
• Maintain proper documentation for audits and internal checks.
• Assist in preparing standard compliance forms (non-technical tasks).
• Support ad-hoc administrative tasks assigned by managers or partners.

Requirements

• Minimum qualification: Diploma or equivalent.
• At least 2 years of relevant administrative or office experience.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Strong sense of responsibility, maturity, self‑initiative, proactivity, and attention to detail.
• Excellent interpersonal and communication skills.
• Bilingual proficiency in English and Mandarin to effectively communicate with different language clients and colleagues.
• Ability to work independently and manage multiple tasks efficiently.