Admin Officer

NAVICO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Administrative Assistant to provide comprehensive support including correspondence management, document organization, and inventory control. The role demands strong organizational skills and confidentiality when handling sensitive information. If you have excellent communication skills and a proactive approach, this position could be a great fit for you. Opportunities for growth and development are available.

Qualifications

• Strong organizational skills essential.
• Ability to handle sensitive information confidentially.
• Excellent communication skills required.

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.

Job description

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry
• Confirm restaurant reservations for senior staff