Admin Officer

AZ BIZCORP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading accounting firm in Singapore is looking for an Administrative & Office Support professional to handle client communications and maintain filing systems. The ideal candidate should possess a diploma, at least 2 years of administrative experience, proficiency in Microsoft Office, and bilingual skills in English and Mandarin. This role supports a collaborative work environment with a focus on work-life balance.

Qualifications

• Minimum of 2 years of relevant experience.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Manage incoming calls, emails, and correspondence.
• Maintain filing systems for client documents.
• Schedule meetings and prepare materials.
• Track filing deadlines and ensure compliance with policies.

Skills

Proficient in Microsoft Office applications

Bilingual proficiency in English and Mandarin

Strong interpersonal and communication skills

Attention to detail

Self-initiative and proactivity

Education

Diploma or equivalent

Job description

About Us:
We are a professional accounting firm dedicated to providing high-quality services to our clients. We foster a collaborative and supportive work environment and strongly promote work–life balance.

• Working Days: Monday to Friday
• Working Hours: 9:00 AM – 6:00 PM

Administrative & Office Support

• Handle incoming calls, emails, and correspondence.
• Maintain filing systems (electronic and physical) for client documents, accounting records, and confidential files.
• Assist with scheduling meetings, preparing meeting materials, and coordinating calendars.
• Follow up with clients on missing documents, deadlines, and required information.
• Prepare simple client communication letters, invoices, or reminders.
• Assist with organizing client ‘s documents.
• Support corporate secretarial team by preparing standard documents (e.g., resolutions, forms) under guidance.
• Track filing deadlines (ACRA, IRAS, GST, payroll, etc.) and remind relevant teams/clients.
• Ensure compliance with internal policies and confidentiality standards.
• Maintain proper documentation for audits and internal checks.
• Assist in preparing standard compliance forms (non-technical tasks).
• Support ad-hoc administrative tasks assigned by managers or partners.

Requirements

• Minimum qualification: Diploma or equivalent.
• At least 2 years of relevant administrative or office experience.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Strong sense of responsibility, maturity, self-initiative, proactivity, and attention to detail.
• Excellent interpersonal and communication skills.
• Bilingual proficiency in English and Mandarin to effectively communicate with different laungge clients and colleagues.
• Ability to work independently and manage multiple tasks efficiently.