Admin Officer

SBS Transit Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading transportation company in Singapore seeks an HR Support Specialist to oversee workshop operations and HR-related functions. The ideal candidate will manage onboarding processes, training coordination, and budget management within the department. The role requires a diploma in Human Resources and at least 2 years of relevant experience. Strong communication and interpersonal skills are essential for collaborating with various stakeholders.

Qualifications

• Minimum 2 years of relevant experience in Human Resource and administrative duties.
• Familiarity with the Employment Act is required.
• Willingness to learn and meticulous attention to detail.

Responsibilities

• Support workshop operations and HR-related functions.
• Manage the procurement and distribution of staff uniforms.
• Track staff training and organize events.
• Handle onboarding and offboarding processes.

Skills

Human Resource Management

Budget Management

Communication Skills

Interpersonal Skills

Education

Diploma in Human Resources or equivalent

Job description

Primary Objectives

Responsible for supporting both workshop operations and HR-related functions, including workshop administrative works, training coordination, assets tracking and employee’s lifecycle management. This role also involves administrative support in budgeting, reporting and compliance matters.

Major Responsibilities

• Workshop Operations

• Prepare and manage the annual budget for the assigned department.
• Manage the procurement and distribution of staff uniforms and safety shoes.
• Process purchase orders and invoices, and submit claims through systems.
• Apply for vocational licenses as required.
• Serve as the department’s Asset and IT coordinator to track the movement of company assets and equipment, consolidate asset submission and handle purchases as needed.

• Human Resources Support

• Act as the department’s Training Coordinator by tracking training hours and registering staff for relevant training to ensure compliance with certification requirements.
• Plan and organize staff events as and when required.
• Maintain and update duty roster in Flexnet and ensure allowances are accurately updated monthly.
• Manage onboarding processes for new hires, including interns and part-timers.
• Monitor staff work pass expiries and initiate timely renewal, including scheduling of medical checkup.
• Monitor staff recontract and initiate timely yearly renewal, and, if applicable, raise ex-gratia payment; ensure appraisal form has been duly submitted and medical checkup completed before each staff renewal. Coordinate the annual audiometric medical checkup and ensure it is completed with the stipulated timeframe.
• Submit iReport to MOM within the stipulated timeframe and liaise with insurers to ensure timely processing of insurance claims, including other types of insurance claims.
• Support the offboarding process for departing staff (including interns and part-timers) to ensure accurate final payments.
• Respond to and manage staff queries effectively.

• Other duties as assigned by the supervisors.

Requirements

• Diploma in Human Resource or equivalent.
• At least 2 years of relevant experience in Human Resource and administrative duties.
• Familiar with Employment Act.
• Willing to learn and meticulous.
• Good communication and interpersonal skills as the role will require you to work with many stakeholders.