Admin Manager (Project Site)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction company in Singapore is seeking an Admin Manager for the project site. The role includes site administration, licensing and compliance management, financial support, and HR administration. The ideal candidate will have experience in managing operational support and ensuring compliance with various regulations. This position offers an opportunity to work in a dynamic environment with a focus on site coordination and efficiency.

Qualifications

• Experience in site administration and coordination.
• Proven track record in managing licensing and compliance with authorities.
• Strong financial management skills and experience handling project-related documentation.
• Understanding of HR practices and payroll administration.

Responsibilities

• Manage and oversee all site administrative functions and coordination.
• Independently manage applications and compliance with licensing authorities.
• Supervise site procurement and manage financial tasks.
• Administer payroll and maintain staff records accurately.

Skills

Site Administration

Licensing and Compliance Management

Financial Management

HR Administration

Job description

Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.

Reporting to: Senior Admin Manager, Project Management

Responsibilities

1. Site Administration & Coordination
   • Manage and oversee all site administrative functions, including site coordination and operational support.
   • Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.
   • Coordinate utilities applications and site facility maintenance.
   • Prepare site documentation and reports required by internal and external stakeholders.
2. Licensing & Compliance
   • Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).
   • Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).
   • Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.
   • Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.
3. Administrative & Financial Support
   • Supervise site procurement and manage petty cash, back charges, and inventory records.
   • Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.
   • Assist in preparing and coordinating legal or court-related documentation, and liaise with the company’s internal legal team when necessary.
   • Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.
4. HR & General Affairs Support
   • Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.
   • Maintain staff records, training schedules, and welfare programs.
   • Support manpower reporting, attendance tracking, and site directory updates.
   • Coordinate internal and external visits, site ceremonies, and other event activities.