Admin Manager

Penta-Ocean Construction; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading construction firm in Singapore is seeking a senior administrative manager with over 10 years of experience in construction project environments. The role involves overseeing site operations, managing HR functions, and handling project insurance. Strong knowledge in civil engineering and proficiency in HR systems are essential. This position is based in Tuas South Boulevard.

Qualifications

• 10+ years in senior administrative or management roles in construction.
• Knowledge of civil, structural, or reclamation work.
• Capability to manage multiple tasks efficiently.

Responsibilities

• Supervise site procurement and integrated works.
• Prepare payroll, manage HR matters, and maintain records.
• Handle project insurance, claims, and administrative demands.

Skills

Project management

Civil engineering knowledge

HR Information systems proficiency

Detail-oriented organization

Strong communication skills

Tools

MS Office Suite

Google Workspace

Job description

Supervise and oversee routine site procurement and integrated works.

Approve petty cash, manage back charges, and maintain inventory records.

Manage occasional disputes over partners’ submissions related to cost claims or counterclaims involving the Joint Venture.

Infrastructure & Compliance

Assist in office setup and temporary works, including applying for licenses from relevant authorities (EMA, PUB, SCDF, etc.).

Monitor environmental controls (ISO framework, pest control, waste management) and conduct internal audits.

Comfortable with TOL(SLA), Dormitory (MOM), Utilities (PUB, EMA), Fuel Storage (SCDF), etc applications.

Dormitory FEDA licence also required one to be familiar with the Acts and advise site accordingly.

Utilities/Fuel Storage mean dealing with the LEW, LP, PE etc on installations to obtain the respective licences/IPNO.

Draft agreements and letters.

Prepare documentation for and attend court cases.

Report to clients on various matters, including manpower strength and IT equipment.

Before site offences (ECM, other pollutions, etc) reach the Stop Work level, incumbent self-draft mitigation plead and attend court cases.

HR & Payroll

Prepare payroll for workers and drivers.

Manage HR-related matters, including training, welfare, and maintaining worker records.

Handle staff timesheets, allowances, and project directory updates.

Assist with accounts payable (checking invoices) and accounts receivable (raising purchase orders).

Review joint venture partners’ billing.

Insurance & Funding

Handle all project insurance matters, including arranging policies and managing claims (C.A.R.) and etc whenever required.

Responsible for work injury administration (W.I.C.) and work closely with Town Office HR department.

Familiar with claim matter (eg CAR, TPL, Hull, P&I, WICA) including meeting with lawyers, consultants, academics, surveyors, adjusters, insurers & brokers.

Events & Public Relations

Plan and coordinate company events, ceremonies, and VIP visits.

Act as the point of contact for social media and public engagement.

Requirements

A minimum of 10 years of experience in a senior administrative or management role within construction project-based environment.

Good knowledge of civil, structural, or reclamation work is highly preferred.

Proficiency in HR Information systems, MS Office Suite and Google Workspace.

Familiarity with the daily administrative demands of the construction industry.

Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.

A proactive team player with strong communication skills and the ability to work autonomously.

The work location will be based in Tuas South Boulevard.