Admin [Interior design firm, Ubi] - YL38

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking an Admin Executive to assist the sales team with various administrative tasks. Responsibilities include managing schedules, preparing reports, and maintaining customer databases. The ideal candidate should have a diploma and at least 2–3 years of relevant experience. Strong skills in Excel and PowerPoint are essential for this role. Interested candidates are encouraged to apply through the provided contact information, including their notice period, last drawn salary, and expected salary.

Qualifications

• Minimum 2 - 3 years’ experience in administrative roles.
• Diploma or equivalent qualification in any field.

Responsibilities

• Assist the sales team with scheduling and travel arrangements.
• Maintain sales reports and documentation.
• Handle administrative tasks including filing and data entry.
• Coordinate with departments to ensure timely delivery.
• Manage customer databases and follow up on projects.

Skills

Excel

PowerPoint

Data entry

Communication

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am – 6pm

Key Responsibilities:

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / PowerPoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project group chats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements:

• Min Diploma
• Min 2 - 3 years’ experience

Interested candidate may contact me and send your resume via:#6585995673 or [e-mail] allow us to match you with our Clients. PLEASE INCLUDE [notice period, last drawn salary and expected salary] in your resume.

Lee Yi Lian (Ms) Reg No. R25157768

THE SUPREME HR ADVISORY PTE LTD EA No: 14C7279