Admin / Front Desk Executive (Legal MNC)

RecruitPedia Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading legal firm in Singapore is seeking an Admin / Front Desk Executive to provide crucial administrative support. The ideal candidate should possess a minimum NITEC qualification, knowledge of the Microsoft Office suite, and strong communication skills. Responsibilities include managing documents, coordinating events, and assisting with financial tasks. This role is essential for maintaining efficient office operations.

Qualifications

• Minimum NITEC and above.
• Knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint).
• Good written and verbal communication skills.

Responsibilities

• Provide timely, accurate administrative support.
• Manage scanning, printing, and document handling.
• Maintain electronic and hard copy filing systems.
• Assist with petty cash and expense claims.
• Coordinate internal and external events.
• Ensure adherence to firm policies and procedures.
• Contribute to team initiatives.

Skills

Knowledge of Microsoft Office Suite

Good written and verbal communication skills

Education

Minimum NITEC

Job description

Admin / Front Desk Executive (Legal MNC)

Our client is a market leader law practice in SEA. They are looking for an Admin Executive to assist the team for the next phase of their business. They are located at Central of Singapore – easily accessible.

Responsibilities

• Administrative Assistance – Provide timely, accurate support to practice management assistants, legal assistants, and lawyers.
• Document & Mail Handling – Manage scanning, printing, photocopying, amending documents, and coordinating mail or courier requests.
• File & Database Management – Maintain electronic and hard copy filing systems, update client databases, and oversee archiving and retrieval of files.
• Financial Support – Assist with petty cash, currency requests, and expense claims in a timely manner.
• Task & Deadline Management – Deliver accurate work while meeting deadlines, adjusting timeframes when necessary, and handling competing priorities.
• Event & Meeting Coordination – Support internal/external events, functions, and team activities, including logistics and documentation.
• Policy & Compliance – Adhere to firm policies, procedures, and WHS obligations while ensuring correct processes are followed.
• Learning & Collaboration – Take ownership of personal development, attend training, adopt new practices, and contribute proactively to team and firm initiatives.

Qualifications

• Minimum NITEC and above.
• Knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint).
• Good written and verbal communication skills with a demonstrated ability to build effective and trusting relationships with people internally and externally to the firm.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidates will be notified.

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