Admin & Finance Manager

Nexus Recruitment Group; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

An international non-profit organization in Singapore is seeking a seasoned finance leader with over 10 years of experience in finance and accounting, particularly in grant-funded environments. The role involves managing financial reporting, audits, and internal controls, overseeing a small team, and liaising with regional partners. Excellent English communication and team leadership skills are essential. Immediate start available.

Qualifications

• 10+ years in finance/accounting/admin, ideally with grant-funded/NPO exposure.
• Strong donor reporting, audit handling, and partner/subgrant oversight.
• Solid accounting fundamentals; hands-on with monthly close and FS.
• Excellent English communication; crisp documentation; high attention to detail.
• Team leadership in a cross-functional setup.

Responsibilities

• Build donor budgets; prepare donor financial reports.
• Manage cash/banks, monthly close, FS prep, and audit coordination.
• Oversee partner/subgrant financials and coach the Finance Officer.
• Monitor internal controls and anti-fraud measures.
• Coordinate with Regional (Singapore) and HQ (Geneva) on reviews.

Skills

Finance and Accounting

Team Leadership

Donor Reporting

Attention to Detail

Job description

What youll do

Finance & Accounting

• Build donor budgets; prepare donor financial reports, internal forecasts, and variance analyses.
• Manage cash/banks, monthly close (recons, accruals, JEs), FS prep, and audit coordination.
• Oversee partner/subgrant financials and coach the Finance Officer.
• Monitor internal controls and anti-fraud measures; flag gaps and drive fixes.
• Coordinate with Regional (Singapore) and HQ (Geneva) on GL, vendor, and balance sheet reviews.

HR (People Ops)

• Run payroll, statutory remittances, and monthly salary allocations.
• Support hiring and contract prep with Regional HR; maintain files/timesheets/Hubdrive.
• Administer benefits; support policy compliance and performance reviews.
• Handle ER matters (grievances/discipline) with the CR and Regional HR.

Administration & Logistics

• Liaise with government agencies (tax/labor), and ensure all filings/registrations are current.
• Ensure compliant procurement; review/streamline expense and travel claims.
• Keep processes lean, documented, and audit-ready.

Leadership

• Lead a small finance/admin team: clear goals, coaching, and on‑time delivery.

What youll need

• 10+ years in finance/accounting/admin, ideally with grant‑funded / NPO exposure.
• Strong donor reporting, audit handling, and partner/subgrant oversight.
• Solid accounting fundamentals; hands‑on with monthly close and FS.
• Excellent English communication; crisp documentation; high attention to detail.
• Team leadership in a cross‑functional setup.

Nice to have

• CPA/CMA; FP&A tools; prior regional/HQ reporting experience.

Can start ASAP.

How we work