Admin & Finance Executive

ANTARES MANAGEMENT SERVICES PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A management services company in Singapore seeks an organized individual for a role in administrative and finance operations. Responsibilities include document management, data entry, and liaising with teams across borders. Ideal candidates are proficient in Excel, have strong organizational skills, and can work independently. This position offers a hybrid work model and competitive salary of SGD 3,000 – 3,300 monthly.

Benefits

Hybrid work arrangement

13th Month Fixed Bonus

Group medical & insurance coverage

Annual leave and other statutory entitlements

Qualifications

• Strong attention to detail and accuracy required.
• Comfortable handling fragrance-related products.
• Willing to learn and adapt in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support including document management.
• Assist with basic finance tasks such as data entry and invoice processing.
• Support in Accounts Payable and Bank Reconciliation.

Skills

Proficient in Microsoft Excel

Prior usage of accounting systems

Strong organisational skills

Good communication skills

Ability to work independently

Tools

Quickbooks

Xero

Job description

About the Job

This role supports daily administrative and finance operations to ensure smooth business operations locally in the Singapore office. You will work closely with the local management team and the finance controller based in KL, Malaysia.

Key Responsibilities

• Provide day-to-day administrative support, including document management, scheduling, and office coordination.
• Assist with basic finance tasks such as data entry, invoice processing, expense claims, and payment tracking.
• Support in Accounts Payable, Accounts Receivables and Bank Reconciliation.
• Prepare and update reports, spreadsheets, and records using Excel.
• Support office supplies management, inventory monitoring, including stock tracking, simple stock-take activities, and product ordering where required.
• Liaise with internal teams (Singapore & Malaysia) to ensure timely submission of finance documents and operational updates.
• Coordinate staff claims, reimbursements, and related documentation.
• Maintain proper filing systems and ensure compliance with company procedures.
• Assist the management team with ad-hoc administrative and finance duties when needed.

Requirements

• Proficient in Microsoft Excel (tracking, reporting, updating spreadsheets).
• Prior usage of accounting systems such as Quickbooks, Xero and etc will be advantageous.
• Strong organisational skills with attention to detail and accuracy.
• Good communication and interpersonal skills to work with cross-border teams.
• Able to work independently, multitask, and manage deadlines.
• Comfortable handling products that may be fragrance-related.
• Willingness to learn and adapt in a fast-paced environment.

What We Offer

• Hybrid arrangement: 2 days WFH + 3 days onsite at Tampines North.
• Competitive salary: SGD 3,000 – 3,300 (monthly).
• 13th Month Fixed Bonus & Variable bonuses (6- or 12-monthly, subject to KPIs and company performance).
• Group medical & insurance coverage.
• Annual leave & other statutory leave entitlements in accordance with local laws.
• Work schedule: Monday–Friday, 9am–6pm.

If you are an organised, detail-oriented individual looking to grow in an admin and finance role, we’d love to hear from you. To apply, please send your profile to [e-mail].

We regret that only shortlisted candidates will be notified.

Belinda Yang Shun Hua
93476558 | [e-mail]
Antares Management Services Pte Ltd