Admin Executive

Winning Alliance (S) Pte Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading event management company seeks an experienced professional to assist in planning and executing various business receptions and events. The role involves coordinating logistics, managing vendor relationships, and ensuring smooth event operations. The ideal candidate should possess a diploma in a relevant field and have at least 3 years of event and administrative experience. Strong communication skills in both Mandarin and English are essential.

Qualifications

• Minimum 3 years of experience in event and administrative work and management.
• Desire to work in a fast-paced, highly dynamic, growing organization.
• Creative, energetic self-starter who can work independently.

Responsibilities

• Assist in planning and executing business receptions.
• Coordinate external hospitality ensuring a smooth process.
• Support coordination of team-building events.
• Liaise with vendors and venues for operations.
• Prepare necessary event-related documents.
• Manage logistics including venue booking and catering.
• Maintain event-related inventories and records.
• Prepare budget forecasts and manage spendings.
• Handle event-related issues promptly.
• Assist in arranging travel for attendees.

Skills

Event coordination

Communication skills

Organizational skills

Problem-solving skills

Fluent in Mandarin

Fluent in English

Education

Diploma in Business Administration, Hospitality, Event, Marketing or related field

Job description

Key Responsibilities

• Assist in planning and executing business receptions, including guest arrangements, logistics, and on-site coordination.
• Coordinate and manage external hospitality and ensure the entire hospitality process is smooth, professional, and courteous.
• Support the organization and coordination of company team-building events and annual dinner.
• Liaise with vendors, venues, and internal teams to ensure smooth event operations.
• Prepare event-related documents such as guest lists, event rundown, briefing notes, etc.
• Manage event logistics including venue booking, set-up, catering, AV, and on-site coordination.
• Maintain event-related inventories and administrative records.
• Prepare budget forecast, manage event spendings and follow through invoicing and payments.
• Handle event-related issues promptly and professionally.
• Assist in arranging flights, accommodation and airport transfer for attendees when required.
• Other admin related works assigned by the superior.

Job Requirements

• Diploma or above in Business Administration, Hospitality, Event, Marketing or related field.
• Minimum 3 years of experience in event and administrative work and management.
• Strong communication, organizational, and problem-solving skills.
• Desire to work in a fast-faced, highly dynamic, growing organization.
• Creative, energetic self-starter and can work independently.
• Fluent in Mandarin and English so that can liaise with Chinese parties (as the case maybe).