Admin Executive (Social Services)

Guide Dogs Singapore Limited; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading non-profit organization in Singapore is seeking an Administrative Executive to assist with administrative, finance, compliance, and operational matters. The ideal candidate will have a diploma in Business Administration or related field, at least 2 years of relevant experience, and strong proficiency in Microsoft Office. This role offers a meaningful work environment supporting persons with vision impairment and various employee benefits including a competitive salary and 17 days of annual leave.

Benefits

Dog-friendly work environment

Opportunities for professional growth

Attractive basic salary and performance bonus

17 days of leave per year

Qualifications

• Preferred experience in social service or non-profit organisation.
• At least 2 years of relevant administrative experience.
• Comfortable handling multiple tasks independently.

Responsibilities

• Assist the General Manager in administrative functions.
• Record and track expenses and prepare payment vouchers.
• Manage fundraising records and donor communication.
• Oversee office supplies and general office upkeep.
• Provide administrative support to the General Manager.

Skills

Meticulous

Organised

Good interpersonal skills

Proficient in Microsoft Office

Data entry comfort

Education

Diploma or equivalent in Business Administration or related

Job description

About Guide Dogs Singapore Ltd (GDS)

GDS is a leading non‑profit social service agency that serves the blind and visually impaired community in Singapore. We are dedicated to enhancing their quality of life and integration into society. Beyond providing highly trained guide dogs, we offer a comprehensive range of rehabilitation services, including training on orientation and mobility skills, daily living skills, and the use of assistive technology.

GDS is an accredited full member of the International Guide Dog Federation.

Role Overview

The Administrative Executive provides essential support to the General Manager and management team in administrative, finance, compliance, and operational matters. This role is crucial in ensuring smooth daily operations and effective coordination across the organisation’s functions.

Key Responsibilities

1. General Administration & Compliance

• Assist the General Manager in administrative functions, including HR documentation, insurance, banking, grant applications, and compliance reporting.
• Support external and internal audits and maintain proper documentation for regulatory submissions.
• Act as the organisation’s Data Protection Officer (training will be provided).

2. Finance & Accounting Support

• Record and track expenses with supporting documents.
• Prepare payment vouchers for monthly review and signing by Directors.
• Ensure timely payments to suppliers, staff, and other parties.
• Liaise with the outsourced accounting firm for monthly closing, bank reconciliations, and year‑end audit matters.

3. Fundraising & Donor Administration

• Support fundraising functions, including maintaining accurate donor and donation records.
• Generate and issue donation receipts and reports.

4. Inventory & Office Operations

• Manage stock‑taking and movement records for merchandise and mobility aids.
• Oversee office supplies, vendor liaison, and general upkeep of the office environment.

5. Other Duties

• Provide administrative support to the General Manager and occasionally to the Board of Directors.
• Undertake any other reasonable ad hoc duties as assigned.

Qualifications & Requirements

• Diploma or equivalent qualification, preferably in Business Administration, Accounting, or related discipline.
• At least 2 years of relevant administrative experience (experience in a social service or non‑profit organisation will be an advantage).
• Meticulous, organised, and able to handle multiple tasks independently.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and comfortable with data entry and records management.
• Good interpersonal and communication skills, with a positive and collaborative attitude.

Why Join Us

• Meaningful work supporting persons with vision impairment.
• A dog‑friendly work environment.
• A collegial and flexible work environment.
• Opportunities for professional growth and learning.
• Attractive basic salary, annual wage supplement and performance bonus.
• 17 days of leave in a year, with an additional day for every year of employment up to 24 days.

Interested candidates may apply now or send in your CV to [e-mail].

Only Singaporean and Permanent Residents welcome to apply. Only shortlisted candidates will be notified.