Admin Executive/Receptionist (Legal services)

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading law practice firm in Singapore is looking for an Admin Executive to provide crucial support to legal teams. You'll manage document handling, assist with financial tasks, and maintain effective communication across departments. The ideal candidate should have a minimum NITEC, proficiency in Microsoft Office, and strong interpersonal skills. Join us to contribute to our thriving environment.

Qualifications

• Minimum NITEC and above.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills.

Responsibilities

• Provide timely, accurate support to practice management assistants, legal assistants, and lawyers.
• Manage scanning, printing, photocopying, and mail requests.
• Maintain electronic and hard copy filing systems, update client databases, and oversee archiving.

Skills

Administrative Assistance

Document Handling

Database Management

Financial Support

Communication Skills

Education

Minimum NITEC

Tools

Microsoft Office Suite

Job description

Our client is a market leader law practices in SEA. They are looking for a Admin Executive to assist the team for the next phrase of their business. They are located at Central of Singapore– easily accessible.

The Admin Executive is responsible for:

Duties

• Administrative Assistance – Provide timely, accurate support to practice management assistants, legal assistants, and lawyers.
• Document & Mail Handling – Manage scanning, printing, photocopying, amending documents, and coordinating mail or courier requests.
• File & Database Management – Maintain electronic and hard copy filing systems, update client databases, and oversee archiving and retrieval of files.
• Financial Support – Assist with petty cash, currency requests, and expense claims in a timely manner.
• Task & Deadline Management – Deliver accurate work while meeting deadlines, adjusting timeframes when necessary, and handling competing priorities.
• Event & Meeting Coordination – Support internal/external events, functions, and team activities, including logistics and documentation.
• Policy & Compliance – Adhere to firm policies, procedures, and WHS obligations while ensuring correct processes are followed.
• Learning & Collaboration – Take ownership of personal development, attend training, adopt new practices, and contribute proactively to team and firm initiatives.

Requirements

• Minimum NITEC and above
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Possess good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [e-mail]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)