Admin Executive (Legal services)

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A recruitment agency in Central Singapore is seeking an Admin Executive to support legal practices. Responsibilities include providing administrative assistance, managing documents, and coordinating events. The ideal candidate has at least a NITEC qualification, strong Microsoft Office skills, and effective communication abilities. Apply now or send your CV to [e-mail].

Qualifications

• Possess good written and verbal communication skills.
• Ability to build effective relationships internally and externally.
• Must be proactive and take ownership of personal development.

Responsibilities

• Provide timely and accurate administrative support.
• Manage document handling and database maintenance.
• Assist with financial tasks including petty cash.

Skills

Microsoft Office Suite knowledge

Strong written and verbal communication

Time management

Education

Minimum NITEC

Job description

Our client is a market leader law practices in SEA. They are looking for a Admin Executive to assist the team for the next phrase of their business. They are located at Central of Singapore– easily accessible.

The Admin Executive is responsible for:

Duties

• Administrative Assistance – Provide timely, accurate support to practice management assistants, legal assistants, and lawyers.
• Document & Mail Handling – Manage scanning, printing, photocopying, amending documents, and coordinating mail or courier requests.
• File & Database Management – Maintain electronic and hard copy filing systems, update client databases, and oversee archiving and retrieval of files.
• Financial Support – Assist with petty cash, currency requests, and expense claims in a timely manner.
• Task & Deadline Management – Deliver accurate work while meeting deadlines, adjusting timeframes when necessary, and handling competing priorities.
• Event & Meeting Coordination – Support internal/external events, functions, and team activities, including logistics and documentation.
• Policy & Compliance – Adhere to firm policies, procedures, and WHS obligations while ensuring correct processes are followed.
• Learning & Collaboration – Take ownership of personal development, attend training, adopt new practices, and contribute proactively to team and firm initiatives.

Requirements

• Minimum NITEC and above
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Possess good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [e-mail]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)