Admin Executive (Inventory. Sales & Logistics)

THE KINETIC OPTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and inventory management company in Singapore is seeking a candidate for a role focused on managing inventory levels, coordinating shipments, and handling administrative tasks. Responsibilities include monitoring inventory accuracy, preparing sales documentation, and conducting audits. Ideal for candidates looking to contribute in a dynamic environment, with multiple tasks in logistics and office administration.

Responsibilities

• Monitor and manage inventory levels to ensure accuracy and availability.
• Conduct regular inventory audits and reconciliations.
• Issuing of sales quotations and invoices to customers.
• Coordinate all shipments with freight forwarders.
• Prepare and update statutes of sales quotations.
• Maintain proper serial number records of all stocks sold.

Job description

Inventory Management Duties

• Monitor and manage inventory levels to ensure accuracy and availability.
• Conduct regular inventory audits and reconciliations.
• Maintain detailed and accurate records of inventory transactions.
• Identify and resolve discrepancies in inventory records.

Sales and Logistics Duties

• Issuing of sales quotations and invoices to customers, and all other necessary documentation.
• Coordinate all shipments with freight forwarders and the preparation of documentation to ensure timely deliveries and compliance.
• Prepare and update statutes of sales quotations, invoices, and shipments for reporting purposes.
• Coordinate and maintain a proper record of all consignment items with distributors.
• Coordinate all administrative matters for trade shows and other events.
• Maintain proper serial number records of all stocks sold.

Other Administrative Duties

• Preparation of an application for grants when they arise.
• Arrangement of internships.
• Coordination with building management and office utilities.
• All other general admin duties - ordering of items like t-shirts, printing of brochures, stationery, etc.
• All other ad hoc tasks as assigned.