Admin Executive (For Singaporean and Singapore Permanent Resident only)

Konica Minolta Business Solutions Asia Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established business solutions company in Singapore seeks an organized and proactive Administrative Support professional. This role involves managing calls, coordinating travel arrangements, and overseeing office supplies. A Diploma in a relevant area is required. The ideal candidate will possess strong communication and problem-solving skills, be meticulous, and have the ability to work independently. Join a dynamic team and contribute to corporate events logistics in a fast-paced environment.

Qualifications

• PR/Singaporean only eligibility requirement.
• Diploma in a relevant area required.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage incoming calls and direct them appropriately.
• Coordinate travel arrangements including flights and accommodation.
• Handle courier services effectively.
• Monitor and replenish office supplies as needed.
• Support corporate event logistics.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Diploma in a relevant area

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Objectives

• To provide efficient, organized, and administrative support for the organization
• Key duties include office administration, travel arrangements, events planning & catering, managing inventory and supplies, handling phone duties, etc

Job Descriptions

• Manage incoming calls and direct to intended recipients
• Negotiate vendor contracts and pricing for supplies and services
• Collect and distribute incoming mails
• Coordinate and oversee all travel arrangements, covering flight and accommodation bookings, data roaming, and other logistical needs
• Handle and attend to courier services
• Support corporate events logistics where necessary
• Monitoring and replenishment of office supplies
• Oversee and coordinate tenancy-related activities such as housing, maintenance follow-ups, and apartment handovers to ensure smooth operations
• Perform other duties and responsibilities that may be assigned

Job Requirements

• PR/Singaporean Only
• Possess at least a Diploma education in any relevant area
• Proficient in Microsoft Outlook, Word, Excel etc
• Meticulous, systematic and organised
• Demonstrates strong documentation and record‑keeping abilities
• Strong organisational, time management, and problem‑solving skills
• Possess strong work ethics and keep information confidential
• Proactive, resourceful, and adaptable to a fast‑paced and evolving environment
• Service-oriented with warm and professional attitude
• Team player with good verbal and written communication skills
• Able to work independently without much supervision