Admin Executive Corporate Administration Department

Public Service Division; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A government agency in Singapore is seeking an IT-savvy Admin Executive to enhance records management and sustainability functions. This role involves supporting the Electronic Records Management System (ERMS) and collaborating on sustainability reporting, requiring a Diploma in a relevant field, strong IT skills, and attention to detail. Ideal candidates should have 2-3 years of related experience and good communication skills to work effectively across various departments. This is an excellent opportunity to contribute to a digital and sustainable workplace.

Qualifications

• 2-3 years of experience in corporate administration or records management preferred.
• Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.

Responsibilities

• Support ERMS operations and quality checks.
• Coordinate digitisation of hardcopy plans and perform quality checks.
• Consolidate sustainability data and maintain dashboards.

Skills

Strong IT skills

Attention to detail

Good communication skills

Proactive team player

Education

Diploma in Business Administration or equivalent

Tools

ERMS

Digitisation platforms

Data tools

Job description

[What the role is]

We are looking for an IT-savvy and meticulous Admin Executive to support BCA’s organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA’s transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards.

[What you will be working on]

Key Responsibilities

Records Management & ERMS

• Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management.
• Handle declassification, disposal verification and NAS archival submissions.
• Manage confidential disposal services and conduct training for staff and DROs.

Plans Retrieval & Digitisation

• Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks.
• Support internal/external plan retrieval requests, including urgent retrievals.
• Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff.

Sustainability Reporting

• Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc.
• Submission of sustainability data when necessary
• Maintain dashboards and support sustainability initiatives.

Appointed Roles & Office Administration

• Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements.
• Serve as a Goods Receipt Officer (GRO)
• Support CAD events, audits and ad-hoc administrative duties.

What we are looking for

Requirements

• Diploma in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience.
• 2–3 years of experience in corporate administration, records management or sustainability reporting preferred.
• Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools).
• Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.
• Good communication skills with strong attention to detail and data accuracy.
• A proactive team player comfortable working with multiple departments and stakeholders.