Admin Executive (Bookkeeping & Export Documentation)

DQP SERVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local trading company in Singapore is seeking a meticulous Admin Executive to manage administrative and accounting operations including import/export documentation and supplier coordination. Applicants should have at least 2 years of relevant experience, good command of English and Mandarin, and be detail-oriented. The position offers exposure to global trade and a supportive work environment.

Benefits

5-day work week

Flexible start and end hours

Supportive, multicultural work environment

Qualifications

• Minimum 2 years’ experience in an administrative, accounting, or trading support role.
• Singaporean or Permanent Resident only (due to operational requirements).

Responsibilities

• Handle general administrative, data-entry, and filing duties.
• Manage import/export documentation and shipment coordination.
• Prepare invoices, payment vouchers, and simple financial reports.
• Reconcile bank statements and supplier/customer payments.
• Maintain and update product, supplier, and customer databases.
• Liaise with suppliers, forwarders, and customers to ensure smooth operations.
• Support management with reports, expense tracking, and office coordination.

Skills

Detail-oriented

Organized

Microsoft Excel (XLOOKUP, Pivot Tables)

Good command of English and Mandarin

Tools

Microsoft Word

Microsoft Outlook

SAP knowledge

Job description

Job Description

We are a Singapore-based trading company specializing in automotive spare parts and international logistics.
We are seeking a meticulous and responsible Admin Executive to manage day-to-day administrative and accounting operations — including import/export documentation, supplier coordination, and basic bookkeeping.

This position offers hands-on exposure to the full cycle of global trade, from order processing to shipping, payments, and reporting.

Key Responsibilities

• Handle general administrative, data-entry, and filing duties

• Manage import/export documentation and shipment coordination (invoice, packing list, BL)

• Prepare invoices, payment vouchers, and simple financial reports

• Reconcile bank statements and supplier/customer payments

• Maintain and update product, supplier, and customer databases

• Liaise with suppliers, forwarders, and customers to ensure smooth operations

• Support management with reports, expense tracking, and office coordination

• Perform other ad-hoc accounting or administrative tasks as required

Requirements

• Minimum 2 years’ experience in an administrative, accounting, or trading support role

• Good command of English and Mandarin (to liaise with Mandarin-speaking associates)

• Proficient in Microsoft Excel (XLOOKUP, Pivot Tables), Word, and Outlook

• Detail-oriented, organized, and able to work independently

• Singaporean or Permanent Resident only (due to operational requirements)

• SAP knowledge is an advantage

What We Offer

• Learn the full import/export and accounting process from start to finish

• Exposure to international business operations

• Supportive and multicultural work environment

• 5‑day work week, convenient Bukit Timah location

• Flexible start and end hours

• Stable company with long‑long ...

Why Join Us

• Learn the full cycle of international trade (import/export, payments, documentation)

• Work in a friendly and multicultural environment

• Join a stable‑…… with opportunities for growth and learning

• 5‑day work week, Bukit Timah location

How to Apply

Please submit your resume (with expected salary and earliest start date) to [e-mail].
Include “Admin Executive – Singapore” in the email subject line.

Only shortlisted candidates will be contacted.