Admin & Executive Assistant

DEEEPLABS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking a proactive Admin & Executive Assistant to support management and ensure efficient office operations. This role includes tasks in administration, HR, and basic accounting, requiring strong organizational skills and proficiency in Microsoft Office. Ideal candidates will have at least 2 years of relevant experience and the ability to manage multiple responsibilities in a dynamic setting.

Qualifications

• At least 2 years of relevant experience in administration, HR, or basic accounting.
• Strong organizational and multitasking skills with attention to detail.
• Good communication skills and ability to maintain confidentiality.

Responsibilities

• Manage office operations, correspondence, scheduling, and filing.
• Assist in employee onboarding and offboarding processes.
• Perform basic bookkeeping tasks such as invoice processing and expense tracking.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

Diploma or degree in Business Administration, HR, Accounting, or related fields

Tools

Microsoft Office

Basic accounting software

Job description

Overview

We are looking for a proactive and detail-oriented Admin & Executive Assistant to support our management team and oversee the smooth running of day-to-day operations. This role combines general administration, HR administration, and basic accounting / bookkeeping responsibilities.

Key Responsibilities

Administrative Support

• Manage office operations, correspondence, scheduling, and filing.
• Organize meetings, prepare agendas, and take minutes when required.
• Handle procurement of office supplies and vendor coordination.
• Maintain and update company records, policies, and procedures.

HR Administration

• Assist in employee onboarding and offboarding processes.
• Maintain personnel files, leave records, and HR databases.
• Coordinate staff welfare, training schedules, and HR communications.
• Support compliance with employment laws and company HR policies.

Accounting & Bookkeeping

• Perform basic bookkeeping tasks such as invoice processing, expense tracking, and payment preparation.
• Assist in maintaining accurate financial records and supporting documentation.
• Liaise with external accountants and auditors for monthly / annual reporting.
• Track petty cash and reimbursements.

Requirements

• Diploma or degree in Business Administration, HR, Accounting, or related fields.
• At least 2 years of relevant experience in administration, HR, or basic accounting.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic accounting / HR software.
• Strong organizational and multitasking skills with attention to detail.
• Good communication skills and ability to maintain confidentiality.

Attributes

• Proactive, reliable, and able to work independently.
• Comfortable juggling multiple responsibilities in a fast-paced environment.
• Positive attitude with a willingness to learn and grow.