Admin Executive

Re Sustainability International (Singapore); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A major Environmental Management Company in Singapore seeks an intern to support the development and maintenance of their Integrated Management System (IMS). Responsibilities include assisting in documentation development, compliance support for ISO audits, and data collection reporting. The role offers valuable hands-on experience in quality, safety, and environmental management within the ISO framework. Applicants should be pursuing a relevant degree and possess strong organizational and communication skills.

Benefits

Hands-on experience with ISO-certified management systems

Exposure to QHSE operations

Qualifications

• Currently pursuing a degree in a relevant field.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Assist in developing and updating IMS policies and procedures.
• Support preparation for internal and external ISO audits.
• Prepare IMS implementation status reports.

Skills

Attention to detail

Good communication

Interpersonal skills

Proficient in Microsoft Office

Analytical mindset

Interest in quality and safety

Education

Degree in Environmental Science, Engineering, Business, Occupational Safety

Job description

Role Purpose

The employee supports the development, maintenance, and continual improvement of the Integrated Management System (IMS), covering ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Occupational Health & Safety), and ISO 22301 (Business Continuity) standards adopted by the organization. The intern will assist in documentation development, compliance support and data collection.

Key Responsibilities

1. IMS Documentation Development & Control

• Assist in developing and updating IMS policies, procedures, SOPs, forms, and records.
• Support document control activities, including version management and compliance checks.
• Organize and maintain IMS filing systems for accessibility and accuracy.

2. Compliance & Audit Support

• Support preparation for internal and external ISO audits.
• Help track NCRs (Non-Conformance Reports), OFIs (Opportunities for Improvement), and corrective actions.
• Assist in gathering evidence, compiling audit documentation, and coordinating with departments.

3. Data Collection & Reporting

• Support implementation monitoring and follow-up with departments.
• Prepare IMS implementation status reports.

Learning Opportunities

• Hands‑on experience with ISO‑certified management systems.
• Exposure to QHSE operations, audits, and compliance frameworks.
• Opportunities to participate in cross‑functional initiatives.
• Real‑world experience in a major Environmental Management Company in Singapore.

Qualifications & Skills

Education

Currently pursuing a Degree in Environmental Science, Engineering, Business, Occupational Safety, or related fields.

Skills & Attributes

• Strong attention to detail and organizational skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Analytical mindset with interest in quality, safety, environmental, and sustainability topics.
• Ability to work independently and collaboratively.