Admin Executive

SOVERUS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A growing business in Singapore is seeking an Admin Executive to ensure timely invoicing and coordinate with various teams for efficient operations. The ideal candidate should have a diploma in Business Administration, be proficient in Microsoft Office, and possess strong communication skills. Join a dynamic team where your detail-oriented approach and proactive mindset will be valued.

Qualifications

• ITE Nitec or Diploma and above in Business Administration or Office Management.
• Proficient in Microsoft Office software.
• Strong coordination and communication skills.
• Detail-oriented and organised.
• Positive attitude and willingness to learn.

Responsibilities

• Ensure timely invoicing for completed projects and maintenance contracts.
• Issue Purchase Orders accurately and promptly.
• Monitor outstanding payments for timely collection.
• Gather complete documentation for billing purposes.
• Collaborate with Finance on invoicing matters.
• Coordinate delivery of equipment and parts.

Skills

Coordination skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Detail-oriented

Organised

Team player

Education

ITE Nitec or Diploma in Business Administration, Office Management or related fields

Job description

Admin Executive

• Ensure timely invoicing for completed projects, progress claims, and maintenance contracts.
• Issue Purchase Orders to suppliers, vendors, and manufacturers accurately and promptly.
• Monitor and follow up on outstanding payments to ensure timely collection.
• Work closely with the Project and Sales teams to gather complete documentation (service reports, delivery orders, etc.) for billing purposes.
• Collaborate with the Finance team on all invoicing and payment-related matters.
• Coordinate and ensure timely delivery of equipment, parts, and spare items.
• Demonstrate resilience, a proactive mindset, and a positive working attitude.

Requirements

• ITE Nitec or Diploma and above in Business Administration, Office Management, or related fields.
• Proficient in Microsoft Word, Excel, and other standard office software.
• Strong coordination and communication skills.
• Detail-oriented, organised, and able to work independently.
• Team player with a positive attitude and willingness to learn.