Admin Executive

Huawei International Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading multinational company based in Singapore is looking for an experienced administrative professional. The role entails providing comprehensive administrative support, coordinating meetings, and planning events. Candidates should have at least 3 years of experience, demonstrate excellent English and Chinese communication skills, and be proficient in MS Office. Knowledge of Photoshop and CANVA is mandatory. This position may suit someone who can start immediately.

Qualifications

• Minimum 3 years of related experience in administrative roles.
• Proficient in English and Chinese communication.
• Excellent MS Office skills required.

Responsibilities

• Offer administrative and secretarial support.
• Plan and organize internal and external events.
• Assist project manager in tracking project timelines.
• Compile and submit necessary reports.
• Handle travel arrangements and payment requests.

Skills

Administrative experience

Communication in English

Communication in Chinese

MS Office proficiency

Event planning

Photoshop knowledge

CANVA knowledge

Tools

SAP

Job description

Job Description

• Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.

• Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.

• Assist project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence.

• Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.

• Preparing payment request, goods and service acceptance, and acknowledging expenses claims.

• To collaborate and communicate directly with Chinese speaking managers, stakeholders, counterparts, and business partners in China HQ team

Skills / Qualifications

• Minimum 3 years of related experience, preferably in administrative experience in MNC company.

• Excellent written and verbal communication skills in English and Chinese to facilitate effective communication with local and China-based counterparts and clients.

• PC literate with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus.

• Knowledge in Photoshop and CANVA is mandatory for event poster design.

• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.

• Independent and has good initiative.

• Able to start work immediately is a plus.