Admin Executive

KOKANDO (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading office support company in Singapore is looking for an Administrative and Office Support professional. The role includes managing communications, maintaining documentation, coordinating logistics, and supporting marketing initiatives. Candidates should possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Must have strong written and verbal communication skills.
• Excellent attention to detail and well-organized.
• Able to multitask effectively in a fast-paced environment.

Responsibilities

• Manage internal and external communications including inquiries.
• Coordinate logistics, purchasing matters, and shipping arrangements.
• Prepare daily sales invoices and assist in the monthly closing process.

Skills

Strong written and verbal communication skills

Data analysis skills

Attention to detail

Organizational abilities

Multitasking

Proactivity

Decision making skills

Job description

Administrative & Office Support

• Manage internal and external communications, including phone calls, emails, and general inquiries.
• Maintain office documentation, filing systems, and ensure proper recordkeeping.
• Coordinate logistics, purchasing matters, and shipping arrangements.
• Handle stock inventory updates and ensure accuracy in records.
• Prepare daily sales invoices.
• Support the monthly closing process and liaise with the accounting team as needed.
• Schedule and post weekly meetings.
• Assist with ad-hoc administrative tasks as required.

Marketing & Business Development Support

• Plan, create, and execute marketing materials and digital content with the marketing team.
• Support promotional campaigns and assist in producing brochures, visuals, and other marketing collaterals.
• Coordinate with internal teams and external vendors to implement marketing initiatives.

Requirements

• Strong written and verbal communication skills, data analysis skills.
• Excellent attention to detail and organizational abilities.
• Able to multitask effectively in a fast‑paced environment.
• Proactive, independent, and capable of making sound decisions.
• Basic knowledge of logistics and purchasing from local & overseas is an advantage.