Admin cum Accounts Assistant (1 year Contract)

Wozair (Asia) Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A dynamic office in Singapore is seeking an Administrative Assistant to provide essential support in office inquiries, bookkeeping, and general administrative duties. The ideal candidate will have a Certificate or Diploma in Accounting or Business Administration, along with 1-2 years of experience. Responsibilities include processing invoices, assisting with travel arrangements, and ensuring the office runs smoothly. This position offers flexible working hours, including work-from-home options.

Qualifications

• 1 – 2 years working experience.

Responsibilities

• Serve as the primary point of contact for general office inquiries.
• Perform general administrative duties such as filing and archiving documents.
• Assist with travel arrangements for staff.
• Ensure the office environment remains tidy and organized.
• Process incoming vendor invoices and prepare sales invoices.

Skills

Proficient in Excel

Proficient in Word

Education

Certificate/Diploma in Accounting or Business Administration

Job description

Key Responsibilities and Duties:

• Serve as the primary point of contact for general office inquiries via phone, email, and in-person.

• Perform general administrative duties such as filing, scanning, photocopying, and archiving documents (physical and digital).

• Assist with travel arrangements for staff, including booking flights, accommodation and transportation.

• Ensure the office environment remains tidy, organized, and conducive to work.

• Undertake any other ad-hoc administrative or accounting tasks as assigned by management to support overall business operations.

Bookkeeping and Financial Data Entry:

• Process incoming vendor invoices, verifying details against purchase orders and delivery notes. Reconcile vendor statements and resolve any discrepancies or issues.

• Prepare and issue sales invoices to customers based on delivery orders or service completion. Monitor accounts receivable aging, follow up with customers on overdue payments via phone and email and prepare monthly customer statements.

• Assist in generating basic financial reports (e.g., daily sales summaries, monthly expenditure reports).

• Aid in preparation of supporting schedules for internal or external audits.

Pre-requisites:

• Certificate/Diploma in Accounting or Business Administration

• 1 – 2 years working experience

• Proficient in Excel, Word

Working hours:

Work on Monday to Thursday 8:30am to 5pm or 9:00am to 5:30pm, Fridays WFH 8:30am to 12:30pm or 9:00am to 1pm