Admin cum Account Assistant

Fengshui Academy Singapore Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local educational institution in Singapore is seeking a detail-oriented Admin cum Account Assistant to support daily administrative and accounting operations. The ideal candidate will manage tasks efficiently, maintain Google Drive folders, and provide administrative assistance including basic accounting duties. Proficiency in Google Workspace and knowledge of Xero accounting software are essential. This role is crucial for ensuring smooth operations across departments.

Qualifications

• Strong proficiency in Google Workspace (Drive, Docs, Sheets, Gmail).
• Experience with Blogspot content maintenance and Google Forms.
• Working knowledge of Google Sheets formulas and functions.

Responsibilities

• Follow a structured weekly task schedule for operations.
• Maintain and organize Google Drive folders and files.
• Provide general administrative assistance and basic accounting duties.

Skills

Computer Literacy

Platform Maintenance Skills

Spreadsheet Knowledge

Accounting System Proficiency

Tools

Google Workspace

Xero

Job description

We are looking for a detail-oriented and Admin cum Account Assistant to support our daily administrative and accounting operations.

Key Responsibilities:

1. Task Coordination & Workflow Support

   • Follow a structured weekly task schedule to ensure smooth front-end and back-end operations
   • Coordinate tasks and ensure timely completion across departments

2. Digital File Management

   • Maintain and organize Google Drive folders and files
   • Rename, classify, and sort documents in accordance with internal audit requirements
   • Report any issues related to usability or functionality

3. Administrative Support & Ad Hoc Duties

   • Provide general administrative assistance as required
   • Assist with basic accounting duties such as invoice tracking, data entry, and reconciliation

Requirements:

1. Computer Literacy

   • Strong proficiency in Google Workspace (Drive, Docs, Sheets, Gmail)
   • Understanding of permission and access levels within Google Drive

2. Platform Maintenance Skills

   • Experience with Blogspot content maintenance and Google Forms
   • Skilled in managing Google Sheets

3. Spreadsheet Knowledge

   • Working knowledge of Google Sheets formulas and functions
   • Able to troubleshoot common spreadsheet issues

4. Accounting System Proficiency

   • Must be familiar with Xero accounting software, including invoice entry, account reconciliation, and report generation

5. Preferred but Not Mandatory:

   • Basic knowledge of Python for automation and report generation (e.g. CSV output)
   • Initiative and ideas to digitize on-site tasks or improve workflow efficiency