Admin Coordinator

NAGAPRINT & PACKAGING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A printing and packaging company in Singapore is looking for a Sales & Order Coordinator. Responsibilities include preparing quotations and invoices, handling customer inquiries, and coordinating with internal departments. The ideal candidate should have 1-2 years of experience in sales admin or customer service, possess strong communication skills, and be proficient in Microsoft Office. Training on print knowledge will be provided. This role requires an organized and detail-oriented person who can multitask effectively.

Qualifications

• 1–2 years of experience in sales admin, customer service, or operations support.
• Good communication and coordination skills.
• Detail-oriented and organized.
• Able to multitask and meet tight deadlines.

Responsibilities

• Prepare and send quotations, invoices, and delivery orders.
• Liaise with customers to confirm artwork, quantity, material, and finishing details.
• Process and track sales orders from confirmation to delivery.
• Coordinate with internal departments to ensure smooth workflow.

Skills

Ability to Multitask

Sales

Microsoft Office

Customer Service

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Job description

Roles & Responsibilities

Job Scope & Responsibilities

Sales & Order Coordination

• Prepare and send quotations, invoices, and delivery orders
• Liaise with customers to confirm artwork, quantity, material, and finishing details
• Process and track sales orders from confirmation to delivery
• Coordinate with internal departments (design, production, logistics) to ensure smooth workflow

Customer Service

• Handle customer inquiries via email, WhatsApp, and phone
• Follow up with clients on approvals, payment, and delivery timelinesMaintain strong relationships with existing customers

Sales Support & Admin

• Maintain accurate records of orders, payments, and customer database
• Assist in preparing sales reports and tracking monthly targets
• Support the sales team with administrative tasks as needed

Print Knowledge (Training Provided)

• Learn basic knowledge of printing materials and finishing (e.g., hot stamping, embossing, paper types)
• Advise customers on the best print options based on their needs

Requirements

• 1–2 years of experience in sales admin, customer service, or operations support
• Good communication and coordination skills
• Detail-oriented and organized
• Able to multitask and meet tight deadlines
• Proficient in Microsoft Excel, Word, and basic Google Workspace

Tell employers what skills you have

• Ability to Multitask
• Sales
• Able To Multitask
• Microsoft Office
• Microsoft Excel
• Business Continuity
• Ability To Work Independently
• Inventory
• Data Entry
• Administrative Support
• Microsoft Word
• Customer Service