Admin & Compliance Manager

Cultivar Staffing & Search; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced Admin & Compliance Manager to lead operations and administration functions. The successful candidate will assist with compliance documentation, oversee IT security measures, and prepare reports for regulatory bodies. Candidates should have 3-5 years of relevant experience and a diploma or degree in Business or Accounting. Strong attention to detail and proactive problem-solving skills are essential.

Qualifications

• 3-5 years of experience in Administration and Operations.
• Experience in Regulatory Compliance and Internal Audit is a plus.
• Proactive in anticipating and troubleshooting client needs.

Responsibilities

• Assist with documentation for company incorporations and fund setups.
• Prepare and submit regular reports to regulators.
• Develop and maintain a risk management framework.

Skills

Operational administration experience

Attention to detail

Team player

Time management skills

Education

Diploma or Degree in Business or Accounting

Job description

Our client is seeking an experienced, efficient, and dependable Admin & Compliance Manager to lead the Operations and Administration function, reporting directly to the Managing Director/Founder.

Key Responsibilities

• Companies & Funds: Assist with documentation for new company incorporations and fund setups; support ongoing maintenance; review subscription and redemption agreements; maintain books and records for companies and funds; manage fund subscriptions/redemptions; organize Board and Investment Committee meetings, minutes, and resolutions; oversee annual corporate secretarial updates.
• Banks & Brokerages: Assist the Manager in maintaining accounts with banks and brokerages, including account openings, handling bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security measures, backups, and website maintenance.
• Commercial: Manage the purchase and sale of real assets, maintain inventory records, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client KYC/AML/CFT/SOW/SOF reviews; review transactional flows based on risk assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g., MAS, CIMA, BVIFSC) and authorities (e.g., CRS, FATCA, ES).
• Operational Excellence:
  • Develop, maintain, and enforce a comprehensive risk management framework aligned with regulatory requirements, internal policies, and industry best practices.
  • Monitor regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
  • Conduct internal compliance training and oversee the staff training schedule.

Requirements

• Experience in operational administration of companies.
• Diploma or Degree in Business or Accounting.
• 3-5 years of experience in Administration and Operations; experience in Regulatory Compliance and Internal Audit is a plus.
• Meticulous, detail-oriented, and accurate.
• Proactive in anticipating, troubleshooting, and escalating client and product needs/issues.
• Strong team player with a willingness to assist colleagues.
• High sense of urgency with excellent time management and prioritization skills.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each job move, and your past and expected salary.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Attn: Ng Zhenyu (R1326341)
Cultivar Asia Pte Ltd (MOM EA License: 19C9782)