ADMIN & BILLING EXECUTIVE

RIKVIN PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A Singaporean company is seeking an Admin & Billing Executive to manage office operations and billing functions. Responsibilities include preparing invoices, maintaining records, and supporting the accounts team. The suitable candidate should have a diploma in Business Administration or Accounting and at least 2 years of relevant experience. Proficiency in Microsoft Office and knowledge of accounting software are advantageous. This role offers a structured Monday to Friday schedule with alternate Saturdays.

Qualifications

• Minimum 2 years of relevant experience in administrative and/or billing roles.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of accounting software (e.g., Xero, QuickBooks, or SAP) is an advantage.
• Good communication and organizational skills.

Responsibilities

• Perform general administrative duties including filing, data entry, and document control.
• Generate and issue invoices and track payments.
• Support management in ad-hoc projects.
• Support management in ad-hoc projects and administrative tasks.

Skills

Attention to detail

Organization

Communication

Microsoft Office proficiency

Education

Diploma or NITEC in Business Administration or Accounting

Tools

Accounting software

Accounting software (e.g., Xero, QuickBooks, or SAP)

Job description

Job Description

We are looking for a detail-oriented and organized Admin & Billing Executive to handle administrative and billing functions within the company. The role involves managing day-to-day office operations, preparing invoices, maintaining accurate records, and supporting the accounts and operations team to ensure smooth business workflow.

Key Responsibilities

• Perform general administrative duties including filing, data entry, document control, and correspondence.
• Manage office supplies, courier arrangements, and staff administrative matters.
• Assist in preparing reports, contracts, and documentation for management review.
• Coordinate with internal departments to support operational and HR-related needs.

Billing & Invoicing

• Generate and issue invoices, credit notes, and delivery orders accurately and on time.
• Verify billing details against supporting documents such as purchase orders, job sheets, or delivery notes.
• Track payments and coordinate with clients and the accounts team on outstanding invoices.
• Maintain and update billing records in accounting or ERP systems.
• Assist in monthly account reconciliations and audit requirements.

Other Duties

• Support management in ad-hoc projects and administrative tasks.
• Ensure compliance with company policies, confidentiality, and data protection requirements.

Requirements

• Diploma or NITEC in Business Administration, Accounting, or related field.
• Minimum 2 years of relevant experience in administrative and/or billing roles.
• Proient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of accounting software (e.g., Xero, QuickBooks, or SAP) is an advantage.
• Good communication and organizational skills.
• Meticulous, responsible, and able to work independently with minimal supervision.

Working Hours

Monday to Friday, 8:30 AM – 5:30 PM

Saturday alternate, 8.30 AM – 12.30 PM or 11.00 AM – 3.00 PM