Admin Associate (Feb -June 2026) -Yishun

People Profilers Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore seeks an experienced Administrative Associate to provide essential support in General Administration. Responsibilities include managing administrative tasks, coordinating meetings, and supporting the management team. Ideal candidates should have strong organizational skills, attention to detail, and experience with office tools. This role offers a competitive remuneration package and benefits.

Qualifications

• At least an ITE certification or diploma in business administration (or a related field) is preferred.
• Previous experience in an administrative, office management, or assistant role preferred.
• Strong organizational and time-management skills with the ability to prioritize tasks.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements.
• Manage receptions, incoming calls, and correspondence.
• Prepare, format, and proofread documents and presentations.

Skills

Strong organizational skills

Excellent written communication

Proficiency in Microsoft Office Suite

Attention to detail

Time management

Interpersonal skills

Flexibility

Education

ITE certification or diploma in business administration

Tools

Microsoft Office Suite

Google Workspace

WeChat

Job description

Summary

The Administrative Associate provides essential support in General Administration (GA) capacity to ensure the smooth and efficient operation of the office. The role is responsible for managing day‑to‑day administrative tasks, supporting the GA Manager, and ensuring organizational processes run effectively. The position requires strong coordination skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements for key management.
• Manage receptions, incoming calls, emails, and correspondence, ensuring timely routing and follow‑up.
• Prepare, format, and proofread a variety of documents, reports, and presentations with accuracy and attention to detail.
• Maintain organized filing systems (both digital and physical) to ensure accurate record‑keeping and easy retrieval of information.
• Support general administrative functions, including expense tracking, invoice processing, and preparation of documentation.
• Order and manage office and pantry supplies while liaising with vendors to ensure smooth daily operations.
• Assist in planning and coordinating company events, team activities, and management meetings.
• Deliver comprehensive administrative support to key management as required.
• Assist the CTO with travel arrangements and expense claims.

Qualifications

• At least an ITE certification, or diploma in business administration (or a related field) is preferred.
• Previous experience in an administrative, office management, or assistant role preferred.
• Familiarity with office equipment (printers, scanners, etc.) and administrative procedures.
• Experience with project management or database systems is an advantage.
• Strong organizational and time‑management skills with the ability to prioritise tasks.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Able to use WeChat.
• Ability to handle confidential information with integrity and professionalism.
• Strong interpersonal skills and a proactive, service‑oriented attitude.
• Flexibility and adaptability in a fast‑paced environment.

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Application

Please email your resume in a detailed MS Word format to [e-mail] stating:

1. Current Drawn
2. Expecting Salary
3. Date Available
4. Reason to Leave each job

We regret that only shortlisted candidates will be notified.

Joyce Koh Ai Leng
People Profilers Pte Ltd
20 Cecil St, #08-09, PLUS Building, Singapore 049705
Tel: [phone]

www.peopleprofilers.com
EA License Number: 02C4944
EA Personnel Reg nos R1110618
Job ID: 5WV5XR33