Admin Assistant - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local HR advisory firm in Singapore seeks an experienced Admin Assistant to manage school reception and administrative duties. Candidates should have at least 2 years of administrative experience. The role includes student welfare supervision and support for school events. Interested applicants can apply via WhatsApp or email.

Qualifications

• At least 2 years’ work experience in administrative and customer service roles.
• Experience working in a school is an advantage.

Responsibilities

• Undertake school reception duties and manage student records.
• Support in handling FAS matters and packing for events.
• Supervise unwell students in the School Sick Bay.
• Prepare science lesson resources and maintain stock.
• Support canteen administration and conduct regular checks.

Skills

Administrative skills

Customer service

First aid

Job description

Admin Assistant

Location: Office Tanjong Pagar area | Working location: Islandwide

Salary: $1,800 to $2,100

Working hours: 5 or 5.5 Days|8.00am to 5.00pm, 8.30am to 5.30pm, or 8.30am to 6.00pm

Roles & Responsibilities

Office Administration

• Undertake school reception counter duties including answering and re-directing of telephone calls as appropriate, providing first-line welcome to all visitors to the School Administration Office, etc.
• Maintain daily record of students who are late for school, and update school key personnel promptly.
• Update of injury report promptly and route to School Leaders for acknowledgement.
• Provide support in FAS matters – verify data against hardcopy record, contacting and issuance of FAS Entitlement Letters.
• Provide support to Operations and Admin teams in packing of miscellaneous items for events.
• Maintain Organisation Chart/ Pigeonholes/ items for parents’ collection.
• Students' Welfare. Supervise unwell students held in the School Sick Bay pending parent/guardian pick-up. Where required, provide first aid to students for minor cuts, insect bites etc.
• Support the conduct of School events including School Carnival, Centre of Excellence (English Language), PSLE Marking Centre preparation, etc.
• Support the school's hosting of overseas schools/delegates.
• Administrative support for annual Primary 1 Registration Exercise.
• Support the conduct of PSLE and other school exams.

Science Department Support

• Support the Science Department in maintaining the stock of items for science lessons and experiments, including regular stock-take and housekeeping of items.
• Prepare resources and apparatus for science lessons, tests, experiments and projects at the direction of the Science Head of Department

School Canteen Administration

• Support the School's administration of the School Canteen, including regular checks on food prices, menus, cleanliness of dining area, condition of canteen facilities, etc., by providing adhoc feedback to the Operations Manager and Administration Managers.
• Vending machine meter readings.
• Any other administrative duties as required by the school

Requirement:

• At least 2 years’ work experience in both administrative position and Admin Assistant/customer service position
• Some experience working in a school would be advantageous

Interested applicants, WA your resume to [phone] or email your resume to [e-mail].