Admin Assistant (Up to $3,100) #NJN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is seeking an administrative professional to manage office supplies and coordinate various administrative tasks. The ideal candidate will have at least three years of experience in administration and a minimum GCE O level. Familiarity with Microsoft Office is essential, and the role involves various responsibilities including managing mail and coordinating courier services.

Qualifications

• At least three years of experience in administration duties.

Responsibilities

• Manage replenishment and ordering of pantry supplies.
• Track and monitor office equipment maintenance contacts.
• Supervise contractors for facility-related tasks.
• Serve as point of contact for internal fault reporting.
• Coordinate all courier services for timely dispatch.
• Maintain and update office contact list.
• Manage mail sorting and distribution.
• Coordinate issuance and cancellation of petrol cards.
• Check mobile phone invoices monthly.
• Assist in creating Purchase Requisition (PRs).
• Perform any ad-hoc duty assigned.

Skills

Administrative skills

Knowledge of Microsoft Office

Education

Minimum GCE O level

Job description

City Hall

9am to 6pm

Up to $3100

Job Responsibilities

• Manage the replenishment and ordering of pantry supplies, beverages and other consumables to ensure continuous availability.
• Track and monitor all office equipment maintenance contacts, coordinating renewals and vendor communications to maintain smooth operations.
• Supervise contractors and service providers for facility-related tasks such as plant watering, delivering and general upkeep.
• Serve as the primary point of contact for internal office fault reporting, promptly liaising with relevant contractors to resolve issue.
• Coordinator and handle all international and local courier services, ensuring timely dispatch and receipt of packages
• Maintain and regularly update office contact list to ensure accurate and accessible communication channels.
• Manage the opening, sorting and distribution of mail and letters from office letterbox.
• Coordinator the issuance and cancellation of petrol/charging cards for all company cars and maintaining accurate records.
• Coordinate and monthly check of all mobile phone invoices/statements.
• Liaise with internal stakeholders regarding common office use items and assist in creating Purchase Requisition (PRs).
• Any ad-hoc duty assigned

Requirements

• Minimum GCE O level.
• Have at least three years’ experience in Administration duties.
• Knowledge of Microsoft Office.

We regret that only shortlisted candidates will be notified.