Admin Assistant (Up to $2200) #NKA

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an administrative assistant to manage order processing and support financial operations. The ideal candidate should hold a diploma and possess prior administrative or data entry experience. This role involves validating documents, coordinating with finance, and ensuring accurate billing. A contract of 1 year is offered with working hours from 8:30 AM to 6 PM, Monday to Friday.

Qualifications

• Minimum Diploma in any field required.
• Prior administrative/data entry experience mandatory.

Responsibilities

• Manage end-to-end order processing using Monday.com.
• Validate documents against purchase orders for accuracy.
• Review supporting documents for billing completeness.
• Follow up on purchase request approvals.
• Coordinate with Finance on outstanding invoices.
• Investigate disputed invoices from customers.

Skills

Administrative/data entry experience

Education

Minimum Diploma in any field

Job description

Location: Ubi

Duration: 1 year contract

Working Hours: 8:30 - 6 (Mon - Fri)

Salary: Up to $2200

Job Responsibilities

• End to end order processing in Monday.com, liaising with stakeholders for requests and instructions (Cost Sheet Upload, Purchase Request, Goods Receipt, Billing, Change Requests, Drawdown)
• Goods Receipt: Initial validation of these documents, check for accuracy and completeness, ensuring that the documents align with the original purchase order and agreements with the relevant stakeholders
• Billing: Reviews relevant supporting documents for completeness and accuracy in order to bill customers with the relevant stakeholders
• Purchase Request: Following up with stakeholders for approvals.
• Working with the Finance team to follow up on outstanding invoices and ensure payment to vendors as per payment terms.
• Reviewing and investigating disputed invoices from customers.

Job Requirements

• Minimum Diploma in any field
• Must have prior administrative/data entry experience