Admin Assistant (Temp or Full-time)

GuocoLand; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A property management company in Singapore is seeking a detail-oriented Administrative Officer. The role involves preparing monthly billing, processing invoices, and managing car park administration. Ideal candidates should have at least 2 years of relevant experience and O-level qualifications with credits in English and Mathematics. The position may require reception duties and logistics management. Competitive compensation offered.

Qualifications

• Minimum O-level with credits in English and Mathematics.
• At least 2 years of administrative experience.
• Experience in managing car park operations preferred.

Responsibilities

• Prepare monthly billing and purchase requisitions.
• Process invoices and maintain payment summaries.
• Perform reception duties and assist in visitor management.
• Maintain Management Office logistics and supplies.
• Use Yardi system for work orders and feedback.

Skills

Administrative skills

Attention to detail

Communication skills

Education

O-level with credits in English and Mathematics

Tools

Yardi system

Job description

Responsibilities

Prepare Monthly Billing, raise Purchase Requisitions & Purchase Orders, and route e‑sign invoice for approval

Processing of invoices, creating of payment summary and petty cash

Perform reception duty for Management Office and assist with concierge duties (visitor management) where required

Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform

Use Yardi system to create work orders or feedback received from tenants or members of public and reply to these feedback

Generate Yardi reports and send retail shop opening hours checklist weekly

Prepare monthly management report

Prepare tenants maintenance and insurance records submission

Any other duties assigned by the Manager and supervisors

Job Requirements

Minimum O-level with credits in English and Mathematics;

Minimum 2 years of general and managing car park administrative experience; &

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