Admin Assistant - Tampines Ave 3

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Admin Assistant to undertake various administrative duties, including support for the school reception, the Science Department, and the School Canteen. The ideal candidate should be fluent in English, possess at least 2 years of relevant experience, and have a positive attitude. This is a full-time position with an annual leave of 14 days, offering a salary of $1,980 per month.

Benefits

Annual leave of 14 days

Option to extend contract

Lunch break of 45 mins

Qualifications

• At least 2 years’ work experience in both administrative position and Admin Assistant/customer service position.
• Some experience working in a school is advantageous.

Responsibilities

• Undertake school reception counter duties and provide first-line welcome to visitors.
• Maintain records of late students and update key personnel.
• Support the Science Department and School Canteen administration.
• Assist in conducting school events and examinations.

Skills

Fluency in written and spoken English

Ability to converse in 1 other national language and/or dialect

Ability to interact with children aged 7-12 years

Proficient in Microsoft software applications (MS Word and Excel)

Positive attitude and willingness to learn new skills

Pleasant disposition and good team worker

Ability to multi-task

Job description

Location : Tampines Ave 3

Position : Admin Assistant

Contract period : Jan 26 to Dec 26 with an option to extend for another year.

Mondays to Thursdays : 7.45am – 5.00pm

Fridays : 8.15am – 5.00pm

Lunch : 45 mins

Saturdays : Day Off

Salary : $1,980 per month depending on relevant working experience

Annual leave : 14 days per year or pro-rated accordingly.

Notice period : 1 month

Your duties and responsibilities include but are not restricted to the following:

Office Administration

• Undertake school reception counter duties including answering and re-directing of telephone calls as appropriate, providing first-line welcome to all visitors to the School Administration Office, etc.
• Maintain daily record of students who are late for school, and update school key personnel promptly.
• Update of injury report promptly and route to School Leaders for acknowledgement.
• Provide support in FAS matters – verify data against hardcopy record, contacting and issuance of FAS Entitlement Letters.
• Provide support to Operations and Admin teams in packing of miscellaneous items for events.
• Maintain Organisation Chart/ Pigeonholes/ items for parents’ collection.
• Students' Welfare. Supervise unwell students held in the School Sick Bay pending parent/guardian pick-up. Where required, provide first aid to students for minor cuts, insect bites etc.
• Support the conduct of School events including School Carnival, Centre of Excellence (English Language), PSLE Marking Centre preparation, etc.
• Support the school's hosting of overseas schools/delegates.
• Administrative support for annual Primary 1 Registration Exercise.
• Support the conduct of PSLE and other school exams.

Science Department Support

• Support the Science Department in maintaining the stock of items for science lessons and experiments, including regular stock-take and housekeeping of items.
• Prepare resources and apparatus for science lessons, tests, experiments and projects at the direction of the Science Head of Department.

School Canteen Administration

• Support the School's administration of the School Canteen, including regular checks on food prices, menus, cleanliness of dining area, condition of canteen facilities, etc., by providing adhoc feedback to the Operations Manager and Administration Managers.
• Vending machine meter readings.
• Any other administrative duties as required by the school.

Qualifications, skills and experience

• Fluency in written and spoken
• Ability to converse in 1 other national language and/or dialect will be advantageous.
• Ability to interact with children aged 7-12 years
• Proficient in Microsoft software applications (minimally both MS Word and Excel)
• At least 2 years’ work experience in both administrative position and Admin Assistant/customer service position
• Some experience working in a school would be advantageous
• Positive attitude and willing to learn new skills
• Pleasant disposition and good team worker
• Ability to multi-task

If you meet the requirements, please submit your resume directly to [e-mail]