Admin Assistant (Sub-con)

Hanwha Offshore Engineering Services; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A marine engineering company in Singapore is seeking a candidate to manage Marine Shipyard Scheme compliance and support the Sub-contracting Department. Responsibilities include tracking essential documentation, assisting in the Pilot Program for worker imports, and ensuring contractor documents are in order. The ideal candidate should possess a Diploma or GCE 'O' level, basic accounts knowledge, and demonstrate proactive teamwork skills.

Benefits

Transport provided (multiple locations)

Qualifications

• Familiar with MOM’s rules and regulations on the Marine Shipyard Scheme.
• Ability to manage multiple tasks with tight timelines.

Responsibilities

• Track and ensure all RC submit necessary documents monthly for performance checks.
• Assist in Pilot Program for worker imports.
• Check and ensure all contractor documents are in order.

Skills

Basic accounts knowledge

Team player

Proactive

Education

Diploma or GCE 'O' level

Job description

Job Description

• Familiar with MOM’s rules and regulations on the Marine Shipyard Scheme terms and conditions, including the deductible and non-deductible of RC’s workers’ salaries.
• Track and ensure all RC submit the following document on monthly basis to performance checks and balance to ensure all RC adhere to the above-mentioned Marine Shipyard Scheme:

1. Proof of payment on Levy
2. Proof of payment on CPF
3. Proof of payment on dormitory
4. Proof of payment on workers’ salaries. Itemized pay slips must be provided.

• Assist in Pilot Program (means to import workers for projects).
• Assist in following up with Contractors on their CPF top up plan.
• Check and ensure all worker’s detail entered by Contractors in the E-Service tallied with the Work Permit copy, insurances etc. before approving the particular in the System.
• Check and ensure all documents submitted by Contractor for the Safety Induction Course to be in order before approving in E-Service (eg, Letter of indemnity, Letter of Undertaking, HSE Acknowledgement Form, insurances etc.)
• Responsible for overall filing system in Sub-contracting Department.
• To support Sub-Contracting Executives as and when required (eg. WO creation, prepare letter etc.).
• Assist to check and ensure issued WOs are duly signed by Contractor and returned within 3 days. All signed WO to be saved in the shared folder.
• Providing general administrative support to Sub-contracting Department (eg. issue memo to Contractors, consolidate response internally on survey etc.).
• Perform bi-weekly worker’s interview for RC Subcontractors.

Job Requirement

• Diploma or GCE 'O' level
• Basic accounts knowledge
• Team player, proactive, and able to manage multiple tasks with tight timelines
• Transport provided (Boon Lay, Jurong East, Bukit Batok, Choa Chu Kang, Woodlands, Serangoon)