Admin Assistant (SJ Campus)

SMM Pte Ltd; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading administrative solutions provider in Singapore seeks an Admin Executive to oversee office management and support various administrative tasks. The ideal candidate will have a minimum of 'O' Level/Diploma and at least 3 years of relevant experience. Responsibilities include maintaining records, managing office supplies, and covering reception duties. Strong communication skills and attention to detail are essential for success in this role.

Qualifications

• At least 3 years of relevant work experience in similar roles.
• Able to work independently with minimum supervision.
• Must be able to multi-task.

Responsibilities

• Manage filing registry and office administration.
• Maintain records of office purchases and supplier invoices.
• Cover reception duties, answering telephone enquiries.

Skills

Customer oriented

Good communication skills

Interpersonal skills

Resourceful

Attention to detail

Team player

Education

Min 'O' Level/Diploma

Tools

SAP

Job description

The Admin Executive is an exciting role that is varied, challenging and interesting with good learning opportunities.

The Admin Executive will be based at our SJ Campus and assigned to Workplace Solutions Division (WSD) and will be collaborating closely with both internal/external co-workers and stakeholders.

Responsibilities

To manage filing registry, off-site storage, plan-printing, namecard, name stamp, etc term contracts

To manage in office administration such as purchasing of admin related equipment, supplies, and PPE.

To maintain records of office purchases, purchase requisitions, purchase orders, supplier invoices, and correspondence.

To manage, prepare and maintain proper records and files of correspondence and documents.

Create Purchase Requisition / SAP Rep for Goods Receipt (where necessary)

Management and Processing of E-requisition requests in system.

Liaise with Finance on payment issues.

Assist in formulating and update of all Local operating procedure and quality standard.

Assist to review and enhance automated process in EBS for all Corp/Operation Support requests.

Distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)

Covering of the reception duty with answering the telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.

Assist in the distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)

Processing of incoming mails which includes scanning/digitization from hardcopy to softcopy format e.g. PDF format (as and when needed)

To assist with logistics support for VIP visitors’ programmes and to support in-house and external events (as and when needed)

Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.

Qualifications

Requirements:

Min “O” Level/Diploma and above with at least 3 years of relevant work experience in similar roles;

Customer oriented, good communication, interpersonal skills and resourceful

Resourceful and able to work independently with minimum supervision

Must be independent and able to multi-task

Good attention to detail and team player

Knowledge in SAP would be added advantage

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

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