Admin Assistant (SJ Campus)

Surbana Jurong Consultants Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading consulting firm in Singapore is looking for an administrative professional to manage office tasks and provide support for various projects. The ideal candidate should have a minimum of three years' experience and possess strong communication skills. Proficiency in SAP is preferred. Join us to positively impact our organization and the community.

Benefits

Collaborative work environment

Opportunities for personal growth

Qualifications

• At least 3 years of relevant work experience in similar roles.
• Ability to work independently with minimum supervision.

Responsibilities

• Manage filing registry and off-site storage.
• Handle in-office administration like purchasing supplies.
• Maintain records of office purchases and correspondence.
• Liaise with Finance on payment issues.
• Assist with logistics support for VIP visitors.

Skills

Customer oriented

Good communication skills

Interpersonal skills

Resourcefulness

Multi-tasking

Attention to detail

Education

Min “O” Level/Diploma

Tools

SAP

Job description

Responsibilities

• To manage filing registry, off-site storage, plan-printing, namecard, name stamp, etc term contracts
• To manage in office administration such as purchasing of admin related equipment, supplies, and PPE.
• To maintain records of office purchases, purchase requisitions, purchase orders, supplier invoices, and correspondence.
• To manage, prepare and maintain proper records and files of correspondence and documents.
• Create Purchase Requisition / SAP Rep for Goods Receipt (where necessary)
• Management and Processing of E-requisition requests in system.
• Liaise with Finance on payment issues.
• Assist in formulating and update of all Local operating procedure and quality standard.
• Assist to review and enhance automated process in EBS for all Corp/Operation Support requests.
• Vendor management
• Distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
• Covering of the reception duty with answering the telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
• Assist in the distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
• Processing of incoming mails which includes scanning/digitization from hardcopy to softcopy format e.g. PDF format (as and when needed)
• To assist with logistics support for VIP visitors’ programmes and to support in-house and external events (as and when needed)
• Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
• Ad-hoc administration duties as required.

Qualifications

• Min “O” Level/Diploma and above with at least 3 years of relevant work experience in similar roles;
• Customer oriented, good communication, interpersonal skills and resourceful
• Resourceful and able to work independently with minimum supervision.
• Must be independent and able to multi-task
• Good attention to detail and team player
• Knowledge in SAP would be added advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!