Admin Assistant/School/West Coast / Clementi

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local educational institution in Singapore is seeking an administrative assistant to manage front desk responsibilities and assist students. The role requires at least an 'N' Level Certificate, good communication skills, and a minimum of 2 years of experience in a school environment. Responsibilities include answering calls, managing records, and assisting with school uniforms. Candidates should be proficient in MS Office and able to multitask effectively under pressure.

Qualifications

• Minimally ‘N’ Level Certificate or its equivalent.
• Valid first aid with CPR certification is an advantage.
• 2 years of similar working experience in a school environment.
• 3 years of relevant experience in administration.

Responsibilities

• Front desk reception duties such as answering phone calls.
• Record details of and attend to students who are unwell.
• Contact parents if a student is unwell.
• Manage the movements of school uniforms on loan.

Skills

Good communication skills

Inter-personal skills

Problem-solving skills

Multitasking

Team collaboration

Calm under pressure

Education

‘N’ Level Certificate or equivalent

Tools

MS Office

Job description

Hours

• Mon–Thu: 9:30 am to 6:30 pm, inclusive 0.5 hr lunch break
• Fri: 10 am to 6:30 pm, inclusive 0.5 hr lunch break
• Sat, Sun and gazetted public holidays – no service required

Scope of Services

1. Front desk reception duties such as answering/transferring phone calls and attending to walk‑in parents/ students / vendors
2. Issuing of keys to staff if required for special rooms
3. Record details of and attend to students who are unwell at the sick bay
4. Contact parents if a student is unwell
5. Record details of students who leave school early due to sickness and/or medical appointment and ensure that the early dismissal form is filled up
6. Record details of Lost & Found items in the “Lost & Found” file and track the movements at the end of every school term
7. Receive delivery items and inform staff for collection from the General Office
8. Collate list of students who have yet to collect testimonials
9. Manage the movements of school uniforms on loan to students
10. Prepare signages for events and labels for rooms
11. Distribute mailers and any other materials required
12. Count food coupons for payment if required
13. Perform other ad‑hoc administrative duties when required

Requirements

1. Minimally ‘N’ Level Certificate or its equivalent
2. Valid first aid with CPR certification is an advantage
3. Good communication and inter‑personal skills with patience and ability to remain calm during challenging situations
4. Possess initiative, good problem‑solving skills and ability to multitask
5. Ability to work independently and collaborate in a team
6. Proficient in using MS Office Applications, e.g. MS Word, MS Excel etc.
7. 2 years of similar working experience in a school environment; personnel shall minimally have the following experience: 3 years of relevant experience in administration