Admin Assistant |School |Haig Road

WSH Experts Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An educational institution in Singapore is seeking an Administrative Assistant to manage various office duties, including maintaining records and providing basic support to students. The ideal candidate should have strong communication skills, a pleasant demeanor, and be able to work well with parents and staff. Experience in administrative tasks is preferred.

Qualifications

• Pleasant character and ability to build rapport with parents.
• Experience in administrative roles preferred.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Maintain and update administration records.
• Manage counter operations and attend to customers.
• Provide basic first aid support to students.
• Assist in school events and perform data entry duties.

Skills

Communication skills

Organizational skills

Basic first aid knowledge

Proficiency with WhatsApp

Job description

Job Description

Administrative duties which include but are not limited to:

1. Maintain and update administration related data records. Recording & tracking of invoices.
2. Manage counter operations: Screening of calls and line transfers; Attending to walk-in customers/ students/ parents/vendors; Handling email correspondence received through the school; generic account; Filing and Organizing.
3. Providing basic support to administer first aid to students who get injured during school hours.
4. Handling of mails and deliveries with record keeping.
5. Handling of students' identity cards as well as GCE ‘O’ Level exam & SGC certificates.
6. Covering the other Admin assistant counter duty when she is on leave.
7. Assist in school events.
8. Perform data entry duties assigned by school.
9. Other general administration-related duties eg, collation of data, filing of documents, printing and statistics tabulation etc.
10. Conversant in using apps such as whatsapp to keep in touch with school staff.

Has pleasant character and able to build rapport with parents and well mannered.